What are the responsibilities and job description for the Sales Administrative Assistant | Sales & Advertising - Full Time Job at Omni Hot position at Omni Hotels and Resorts?
Location
Orlando Resort at Championsgate
The Omni Orlando Resort at ChampionsGate is surrounded by 36 holes of championship Orlando golf and 15 acres of recreation. This four-diamond resort is one of the nation's premier golf, meeting, and leisure retreats. In addition to walk-out golf, guests may choose to relax in our signature Mokara spa, dine in one of our five restaurants, or enjoy 15 acres of pools and recreation activities including the 850-foot lazy river.
Omni Orlando’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude, and empowerment day in and day out. If you are a friendly, motivated person with a passion to serve others, the Omni Orlando Resort at ChampionsGate may be your perfect match.
Job Description
To provide administrative support to the Sales Department. To support the Director of Sales and assigned Sales Managers with day-to-day operations and to ensure communication in their absence.
Responsibilities
- Schedule & prioritize workload to meet deadlines of all managers.
- Type and distribute all correspondence, including proposals, booking notices, letters, contracts, etc. for assigned managers, ensuring that all correspondence is 100% accurate.
- Utilize Delphi correctly to ensure managers can accurately track, book, and follow-up on all accounts / bookings.
- Assist Sales Team with all site preparation and support with sales kits / brochures, etc.
- Assist managers with sales calls and participate in sites, FAMs, trade shows, and other related market events as required.
- Assist Sales with collecting & routing amenities (e.g., rooms / loyals / VIPs / upgrades) for individual reservations through the Group Reservations Coordinator. Confirmed group requests go through Group Reservations Coordinator / Conference Services Manager.
- Maintain account / booking files and ensure that all information is included in the file, i.e., accurate traces, turnover-checklist, history, letters, emails, deposits, letters, etc.
- Ensure that all managers receive messages in a timely manner (messages to include name and phone number of caller, date, and time call received).
- Coordinate general office functions.
- Liaise with other hotel departments to help ensure Sales clients’ needs are met / exceeded.
- Perform other duties as assigned by management.
Qualifications
Omni Hotels & Resorts is an equal opportunity employer - vets / disability. The EEO is the Law poster and its supplement are available using the following links : EEOC is the Law Poster () and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (). If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
Job Locations US-FL-Orlando
Posted Date 3 days ago (12 / 9 / 2024 8 : 34 AM)
Requisition ID 2024-117021
of Openings 1
Category Administrative / Clerical
J-18808-Ljbffr
