Convention Services Manager

Overview

Nashville Hotel

The Omni Nashville Hotel was specially created to be an authentic expression of Nashville’s vibrant music culture. Across from the new Music City Center, the luxury hotel is a one-of-a-kind experience, fully integrated with an expansion of the Country Music Hall of Fame and Museum on four levels. Located on Fifth Avenue between Demonbreun and Korean Veterans Blvd. The Omni Nashville Hotel design is a modern expression of the city’s distinct character, incorporating natural materials, exposed steel and regional limestone. The multi-story hotel and expanded museum shares meeting and entertainment space and brings additional restaurants and retail venues to this dynamic destination in downtown Nashville. The Omni Nashville Hotel’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Nashville may be your perfect match.

Job Description

Omni Nashville Hotel is excited to offer competitive wages and benefits, growth opportunities, paid time off, and hotel stay discounts! If you love hospitality, and have a passion to serve others then you’ll love working with the Omni Nashville Hotel – apply today!

To facilitate all aspects of the conference / event including, but not limited to, banquet functions and meeting room arrangements with the meeting planner / client. The manager will serve as the liaison between the meeting planner / client and the hotel, ensuring that all information has been communicated correctly.

Responsibilities

Prepares and reviews resumes for groups. Ensures all departments receive necessary information pertaining to the Conference

Partners with the culinary team to create customized menus to fit client’s needs as well as increase food and beverage revenues

Verify contracted banquet meeting rooms in order to guarantee proper space has been assigned and that meeting rooms can accommodate requested set-ups

Conduct pre-planning meetings to include necessary departments when requested by client

Entertain clients in a professional manner to establish closer working relationships

Initiates the method of payment process and assist the credit manager in all accounting procedures

Collects information to create master account estimates 90 days and 21 days prior to conference / event

Creates Banquet Event Orders (BEO’s) to review with the meeting planner. Receives signed event orders and provides these to the Credit Manager

Distributes BEO’s which includes all food and beverage and meeting requirements to be reviewed with the Banquets, Banquet Setup and Culinary Departments in daily BEO meeting

Attends required meetings including morning and afternoon Stand-Up Meeting, BEO Meeting, Forecast Meeting and Department Staff Meeting

Recommends appropriate “in-house” and / or preferred vendors for group related services to drive hotel revenue

Conducts pre-conference meetings with meeting planner and all appropriate department heads

During conference, will ensure the meeting arrangements are to the meeting planner’s specifications. Ensures all on-site changes are managed efficiently

Available to meeting planner during conference through phone, email, and in person to trouble shoot any questions that arise

Arranges for post-conference meetings with the meeting planner and the Executive Committee when requested

Responsible for accurately forecasting all food and beverage events, on a monthly and yearly basis. Assist in forecasting guestroom revenue along with the Group Housing Coordinator

Qualifications

A minimum of 2 years previous experience as a Conference / Convention Services Manager in a high volume upscale hotel required

Delphi or equivalent systems knowledge required

Bachelor’s Degree preferred

Certified Meeting Planner (Optional)

Ability to communicate with guests and be able to direct / escort them to the various facilities and functions within the Hotel

Must be conversant with culinary techniques and food creativity. Knowledgeable in banquet set-ups and creativity in room decorations

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages

Ability to clearly and pleasantly communicate in English with guests, management and co-workers, both in person, by telephone and by radio

Ability to accurately and efficiently input information into computer systems

Ability to work cohesively with co-workers both within and outside of your department

Ability to think clearly, quickly and make concise decisions

Ability to work well under pressure, dealing with many guest requests / questions within a short period of time

Strong organizational skills with the ability to prioritize and multi-task in a fast-paced environment

Must be able to work a flexible schedule including nights, weekends and holidays

Stand, walk or sit for an extended period or for an entire work shift

Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance

Stand, walk or sit for an extended period or for an entire work shift

Requires repetitive motion, including utilizing telephone / computer for an extended period or for an entire shift

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links : EEOC is the Law Poster () and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement () If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.

Job LocationsUS-TN-Nashville

Posted Date24 hours ago(3 / 4 / 2025 6 : 16 PM)

Requisition ID 2025-120395

of Openings 1

Category (Portal Searching) Catering and Convention Services