What are the responsibilities and job description for the Accounts Payable Specialist-HOA Property Management Company position at Omni Management Group?
Job Overview
Omni Management Group is a leading property management company in the St. Charles, Missouri area, that encompasses all aspects of Homeowners Association Management. Omni Management Group strives to set the bar for exceptional community association management, through excellent resident service satisfaction, proficient accounting practices and small company atmosphere with a personal approach to residents, staff and vendors.
We are looking for a detail-oriented Accounts Payable Specialist to join our team. This position requires independent work, strong follow-through with minimal oversight, and the ability to handle sensitive financial information with discretion.
If you love working with numbers, enjoy problem-solving, and want to make an impact in a growing company, we’d love to hear from you!
Accounts Payable Specialist
- Ensure all invoices are approved and coded correctly to the appropriate general ledger accounts.
- Financial Only property accounting.
- Enter invoices into the accounting system promptly and accurately.
- Review and reconcile vendor statements and resolve discrepancies.
- Process vendor payments via checks, ACH, and online portals.
- Collect and maintain records for vendor W9 and certificates of insurance.
- Perform AP Functions pursuant to Standard Accounting Practices.
- Confirm any invoice over $500 includes back up documentation such as BOD approval and/or signed proposal/quote
- Bank Reconciliation for all the communities Omni Management Group manages.
- Financial Report Preparation monthly for individual communities.
- Input reserve funding for all HOA’s on 1st of each month pursuant to the approved budget.
- General administrative tasks to support the company.
- Proficient understanding of accounting practices.
Why Join Us?
· Flexible Schedule: We value work-life balance and offer flexibility when possible.
· Growth Opportunities: Be part of a small but growing company where your contributions make a direct impact.
· Supportive Team Atmosphere: We foster a collaborative, friendly, and professional work environment.
· Professional Development: Training in industry-specific software and accounting best practices.
· Competitive Benefits: Paid time off, holidays, and potential for performance-based bonuses.
Qualifications
- Accurate and efficient data entry skills 1 years
- Accounting experience. 1 years
- Accounting certifications and education a plus.
- Associates Degree Preferred
- Proficiency in Microsoft Excel. Experience with property management software (e.g., Caliber, AppFolio) is a plus.
- Strong understanding of general ledger reconciliation and corporate accounting principles.
- Excellent organizational skills with the ability to manage multiple tasks effectively.
- Proficiency in MS Excel, MS Word, Microsoft 365, Outlook and Adobe.
- Effective communication skills for interacting with residents, vendors and internal teams at all levels.
- Previous experience in Property Management field a plus, not required.
Job Type: Full-time
Pay: $22.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Supplemental Pay:
- Yearly bonus
Work Location: In person
Salary : $22 - $24