Part Time - Stonegate Meeting House Facility & Grounds Business Manager

Company Description

Omni Management Services is a community management company dedicated to partnering with community associations to achieve positive outcomes for their members

Job Description

1. Facility Maintenance:
   • Maintenance  Management: Track and schedule maintenance activities performed by third-party vendors, including:
     • Fitness Center Maintenance
       1. Ensure equipment is working order
       2. Schedule regular maintenance appointments
       3. Ensure room is kept clean
       4. Report any issues to Association Manager
     • Mechanical Systems Maintenance
       1. Schedule maintenance appointments
       2. Report any issues to Association Manager
     • Cleaning Services
       1. Ensure cleaning done appropriately
       2. Report cleaning days outside of scheduled days of the vendor
       3. Report any issues to Association Manager
     • Pool Maintenance
       1. Ensure interior lobby/hallway door is locked during pool season and not propped open to keep wet feet off gym floor
       2. Ensure lifeguards keep kitchen/fridge clean
       3. Monitor lifeguards’ tasks (e.g., taking out and returning trash cans on trash days)
       4. Ensure pool area is clean
       5. Report any issues to Association Manager
     • Trash Collection
       1. Contact Priority Waste with any issues related to community trash. Owners have to contact for personal issues.
2. Grounds Maintenance:
   • Grounds Oversight
     1. 1. Conduct regular inspections
           1. Drive the neighborhood three times per week to identify issues like dead trees or fallen limbs.
           2. Check daily for fountains being off and report issues promptly
           3. Report above to Grounds Super and Association Manager
        2. Collaborate with the Grounds Superintendent to:
           1. Ensure landscape and grounds vendors meet performance and quality expectations
           2. Monitor the upkeep of landscaping, monuments, trees, shrubs, flower beds, and related infrastructure
           3. Report vendor performance to Grounds Superintendent and Association Manager, including deficiencies and recommendations for changes
           4. Develop and implement an annual street tree maintenance and replacement plan
        3. Identify and propose
           1. Common Area Enhancements – Submit recommendations for improvements, such as new planting beds, shrubs, or trees
           2. Development or Redevelopment Projects – Propose larger-scale projects like landscaping unmaintained areas, substantial replacements, or reimagining spaces. Coordinate bidding and oversight upon Board approval
        4. Provide monthly for the board meeting via meetings or written reports, highlighting any deficiencies, issues, or concerns requiring attention
3. Meeting House:
   • Event Management:
     • Oversee the booking of meeting rooms and event spaces
     • Support and organize community events, including logistical coordination
4. Access Control:
   • Ensure the security of the facility through effective access control measures
   • Maintain and organize the Stonegate Access Control Database via established processes
5. Additional Responsibilities: (as time allows)
   • Organize and maintain maps and other key facility documentation
   • Oversee basement organization and clean-out projects.

Expertise Sought:

• Facility & Grounds Maintenance: Proven experience in managing facilities and ground maintenance needs
• Vendor Coordination: Ability to work effectively with third-party vendors and contractors
• Event Organization: Experience in planning, organizing, and supporting events
• Security Management: Capability to maintain a secure facility and manage access control systems
• Database Management: Proficiency in maintaining and organizing access control databases

Additional Information

Part Time -20 hrs per week. $25/hr

Application Instructions:
Interested candidates should submit their resume, along with a cover letter detailing their relevant experience and qualifications, to nmowery @omni-property.com