What are the responsibilities and job description for the Administrative Assistant position at Omni Technologies?
OMNI Technologies, Inc. is a leading design and manufacturing firm that supplies custom urethane parts to OEMs. Our parts are used in various packaging, processing, and industrial applications. Omni cultivates long-term partnerships with clients, provides engineering and material selection support, offers solutions that help clients differentiate from the competition, and creates and executes innovative designs. We value integrity, humility, and ownership. Our vision is to create an enduring organization that improves the lives of everyone we touch.
Position Summary:
The Administrative Assistant provides essential administrative support to ensure the smooth and efficient operation of the human resources department. This role involves managing schedules, handling correspondence, organizing meetings, maintaining records, and assisting with a variety of clerical tasks. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills, ensuring that day-to-day administrative operations are executed seamlessly.
Schedule:
Monday- Friday 8am-5pm; ONSITE.
Essential Job Requirements:
Human Resources
- Help organize and manage new employee orientation, on-boarding, and training programs.
- Assist with phone screening and scheduling interviews.
- Manage and store paperwork for HR policies and procedures.
Assist in job postings and sourcing candidates. - Manage and update HR databases with different information such as new hires, terminations, sick leaves, FMLA, warnings, vacation and days off.
Clerical
- Assist with miscellaneous accounting tasks as assigned including but not limited to vouching accounts payable invoices and generating customers invoices.
- Input customer sales orders and print work orders as needed for backup support.
Administrative
- Make travel and accommodation arrangements.
- Produce letters, memoranda, presentations, reports and meeting minutes as necessary.
- Manage various tasks and activities across different departments or individuals to ensure project execution.
Essential Job Requirements:
EDUCATION: Associate degree required.
EXPERIENCE: A minimum of 1 years’ experience in Human Resources.
Required Skills:
1. Microsoft Office: specifically, Word, Excel, Outlook and PowerPoint (required)
2. Experience with data entry.
3. Ability to manage confidential information.
4. Excellent communication skills (both written and verbal).
5. Knowledge of business English including punctuation, spelling and grammar.
6. Must be task-orientated with an excellent sense of priority, logic and objectivity.
7. Strong organizational and multitasking skills.
8. Detail-oriented with the ability to maintain accurate records.
Benefits:
Competitive pay
Paid time off
Medical
Dental
Vision
Life insurance
Additional voluntary benefits
401(k) with company match
Tuition reimbursement
Dependent Scholarship
