Event Planner

OMNIA Partners has become the largest and most experienced purchasing organization for public and private sector markets by delivering unparalleled scale and solutions. Through further organic growth and strategic acquisitions, OMNIA Partners will continue to drive economies of scale to execute more contracts, in more verticals, with transparent, value-driven pricing for our membership of companies. Our success and growth have been unparalleled in this space.

At the core of our success is a high energy, talented staff with diverse skills and a unified focus on delivering value and an emphasis on creativity, strategic thinking, and execution

Event Planner

Reports to : Director, Event Design and Management

Job Overview :

The Event Planner supports the planning, production, and execution of corporate events. Under the supervision of the Director, this role is responsible for logistical coordination and preparing event timelines. Events represent a key marketing channel for OMNIA Partners and working alongside other business verticals to align event goals is a priority.

Support Event Logistics : Facilitate logistical aspects of internal and external meetings and tradeshows including pre-planning, assistance with onsite execution, post-event reconciliation, vendor operations, registration, exhibitor management and sourcing.

Vendor Coordination : Research, communicate, and build strong working relationships with internal and external stakeholders for services adhering to company standards.

Budget Tracking : Assist in tracking event budgets, managing expenses, and schedules under the guidance of the Senior Director, while ensuring adherence to all deadlines and budgets are met for best value in costs.

Communication Evaluation : Support internal departments to ensure alignment with organizational goals.

Contract Preparation : Compile information on potential vendors, services, rates and terms while preparing preliminary documents for review.

Event Metrics : Assist in preparing and gathering event data, feedback, and metrics in event recap reports for analysis to ensure continual program improvement.

Event Marketing and Promotions : Assist in driving events and marketing promotions through various channels, to maximize participation, engagement and lead follow-up.

Process Development : Design standardized processes for event planning tasks, logistics coordination to continuously refine processes to enhance productivity to adapt to new event requirements.

Design Creation : Assist indesigning, writing, and distributing content for event invitations, signage, websites, and presentations, collaborating with Senior Director, ensuring high-quality and consistent messaging across all materials.

Training / Skills / Experience : (Minimum relevant work experience for successful job performance.)

• 5 years in corporate event management.
• Attention to detail in logistics, schedules and documentation.
• Clear communication and interpersonal skills.
• Ability to follow established processes.
• Excellent organization and time management skills for multiple events.
• Ability to work independently while under pressure and adapt to changing circumstances.
• Eagerness to learn and stay current with industry best practices.
• Proficient in Microsoft Office Suite 365
• Knowledge of event software, CVENT, On Arrival, and Salesforce.

Education Requirements :

OMNIA Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.