Client Budget Finance Management Analyst- Ptarmigan Media

Omnicom Media Group (OMG), the media services division of Omnicom Group Inc. (NYSE: OMC) – delivers transformational experiences for consumers, clients, and talent. Powered by the Omni marketing orchestration system, OMG connects best-in-class capabilities that enable our full-service media agencies OMD, PHD, and Hearts & Science to deliver more relevant and actionable consumer experiences, more productive and proactive client experiences, and more collaborative and rewarding talent experiences for the more than 24,000 people serving the world’s leading brands in OMG agencies around the globe.

Overview

PTARMIGAN MEDIA is a leading financial services specialist in media research, strategy, planning, and buying agency, serving several prestigious global financial services brands. Headquartered in London since 1993, we have offices in New York, Sydney, Hong Kong, Singapore, and Taipei. In 2023, it was acquired by Omnicom Inc., one of the world’s largest advertising groups.

We seek a reliable and detail-oriented professional to help us properly maintain our AP & AR information.

Responsibilities

• Oversees the entire invoice reconciliation process and ensures that invoices are paid on time
• Identifies, tracks, and resolves invoice discrepancies
• Act as primary problem solver concerning invoice discrepancies and is charged with following up for missing paperwork and authorizations
• Notify media planner of any supplier invoices that has bookings’ discrepancies
• Make sound decisions about various client billing issues including budget reporting (plan vs. buy vs. invoice) discrepancy management, client invoicing and all related tasks
• Review & code overhead invoices
• Audit & process employees T&E according to company’s policy
• Reconcile vendor statements and research and correct any identified discrepancies
• Prepare weekly wire transfers, ACH batches & credit card payments
• Submit remittance information to suppliers
• Generating client invoices and uploading to the client financial systems
• Tracking and maintaining clear records of billing activity
• Providing core support for ensuring timely receipt of client payment
• Maintain relationships with vendors, clients, and members of the firm
• This position will work closely and continuously with these individuals, requiring strong oral communication skills to communicate clearly, effectively, and professionally in person, by telephone and Teams calls.
• Assisting in deliverables related to audit compliance
• Handle other ad hoc assignments when required
  
  

Qualifications & Experience

• Associate or Bachelor’s degree in finance and accounting
• 1 years’ relevant working experience, preferably from media or marketing agency background
• Advanced Excel skills, with experience in pivots, macros, VLOOKUP, etc.
• Strong problem-solving skills
• A self-starter who exercises initiative and makes sound business judgments with outstanding follow-through skills
• Must be a team player with strong communication skills, and maintain a positive attitude and demeanor.
• Attention to detail and technical skills are essential
• Prior exposure to Dynamics365, Media Ocean or Ox, DDS preferred
• Proactive with “can do” attitude, a problem solver and self-motivated, who is prepared to challenge and create new processes when needed
• Able to multitask with minimal guidance and work under tight schedules
• Must be legally authorized to work permanently in the US
  
  

This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, benefits include: health insurance, vision insurance, dental insurance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, vacation days, sick days, personal days, paid parental leave, paid medical leave, and STD/LTD insurance benefits.

Compensation Range

$60,000—$70,000 USD

This role is hybrid, requiring three (3) days per week in the office. The remaining two (2) days may be worked remotely. Specific in-office days will be discussed during the interview process, with flexibility to align with team needs. Please note that the number or required in-office days may be adjusted over time, potentially increasing the number of required in-office days based on business needs.

Omnicom Media Group is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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