POSITION SUMMARY
The Human Resources Generalist provides general HR support to the HR Team, including, but not limited to accurate data entry, daily HRIS data management, leave of absence administration, reporting & HR metrics tracking, recruiting, onboarding, and compliance. Performs multiple tasks and adapts to changing priorities across business units. Executes a high level of organization, attention to detail and accuracy with a confidential work approach. Assist the HR Department with HR best practices to meet Company objectives. Establishes partnerships within the department and across functions to deliver value-added service to employees and leaders.
The Human Resources Generalist demonstrates and adheres to the Company values of safety, honesty, ownership, respect, and teamwork to ensure successful partnership with customers and employees that result in OmniTRAX's continued success.
ESSENTIAL RESPONSIBILITIES
Administration : 35%
- Process leaves of absence in conjunction with outsourced administrator, including : work with outsourced administrator, assist with application process, answer employee questions, track leave time, send notices, coordinate return-to-work process, collect benefit premiums, changing employee status
- Responsible for completing the on-boarding and off-boarding processes including but not limited to; I-9s, E-Verify, new hire paperwork, separations
- Ensure the confidentiality and integrity of employee record information; track data and enter employee change transactions; ensure information is complete and accurate within the Human Resources Information System
- Process employee life cycle data including pre-employment and post-employment, as needed
- Manage employee health cases during a declared pandemic, including tracking and reporting of pandemic hours to payroll department and reported to the payroll department timely
- Manage electronic and hard copy files and records on a day-to-day basis per the policy of the Company to maintain systems; assure compliance with Federal, State and local employment laws
- Perform audits on an ongoing basis to ensure integrity and accuracy of employee records
Compliance : 10%
Ensures compliance with Act as the Assistant Designated Employer Representative (DER) in managing and maintaining random drug and alcohol screening pools of employeesProvide monthly employee random pool list to drug alcohol testing vendorCommunicates drug and alcohol testing results to employees in accordance with company policy and government regulationsCoordinate and / or execute all pre-employment compliance procedures for new hires, post offer letters including : drug screens, background checks, and physical testsManage and support the maintenance process for DOT compliance and oversee audit scheduleCollect and securely store all required medical and drug testing documentation in compliance with Federal, State and local regulationsCoordinate with Chief Medical Consultant (CMC) regarding pre-employment operations; establish and maintain best practices; monitor medical and drug screen compliance and failure standards, etc.Maintain compliance with all state and federal employment laws and regulations : FMLA, ADA, EEO and FLSA, etc.Monitor MVR program for driver eligible employeesCoordinate various Federal and State compliance mandatesOversee WOTC reporting, communication, and responsesVendor Management : 5%
Manage pre-employment vendor relations and billing / invoices : ensure accurate billing and coding of invoices for paymentResearch and set up alternate vendors for POET / physical tests, drug screenings, and other applicable pre-employment screenings for non-DOT lines of business; establish and maintain communication with vendors : address errors or concerns in any service or processTalent Acquisition : 35%
Manage an efficient and effective full cycle recruiting process including consulting with hiring managers on position needs, creating recruiting strategies, effective job postings, conducting phone screens, scheduling interviews, making job offersDevelop and implement strategic hiring best practices to align with Strategic InitiativesMaintain a focus on quality hires through an effective interview process prior to presenting to hiring managersBuild relationships with industry related schools and relevant organizations to attract and hire talent for all levels of the organizationCreate and execute social media strategies that build a robust candidate pipelineDevelop innovative and efficient sourcing strategies for hiring quality candidatesAbility to interact and communicate well with individuals at all levels of the organization and across cultures, including the ability to handle difficult conversationsAbility to keep up to date on trends and innovative recruiting techniques to attract and compete for top talent in the marketDevelop and maintain effective relationships, maintain communication with managers to ensure successful recruitment and to promote employee retention through exemplary customer serviceStrive for continuous improvement on key performance metrics and service level agreements; create and maintain weekly metrics reportingManage relationships with outside recruiting partners and vendors such as colleges / universities, employment agencies, external recruiters, etc.; attend networking events throughout the yearOnboarding / Training : 15%
Coordinate and conduct new employee orientationCreate and facilitate HR training as appropriateFacilitate improvements to onboarding program to include scheduled check-ins with new hires, coordinating new hire activities with hiring managersIncrease engagement of field employees during the onboarding processOTHER DUTIES
Keep apprised of Human Resources employment laws applicable to dutiesIn collaboration with the Employee and Labor Relations Manager, support employee investigations surrounding LOA cases and employee separationsDevelop and maintain SOPs and process flows as neededPerform audits on various topics to ensure integrity of HRIS data and communicate to other HR team members as needed to correct discrepanciesGenerate standard, adhoc, and custom reports for the HR department as requiredMaintain strict level of confidentiality in all matters of a sensitive nature regarding employees or disciplinary actions, appraisals, salary information and all other employment recordsPerform other duties and projects as assignedSUPERVISORY RESPONSIBILITIES
NoneREQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES
Bachelor's Degree in Human Resources, Business or related field; or equivalent years' experienceAt least three years of relevant Human Resources experienceHR acumen and technical aptitude, with proven experience in reporting HR / HRISExperience managing data, specifically with validating and auditing data and reportsExperience using LinkedIn Recruiter and other sourcing tools / social mediaDiversified recruiting background across multiple industries, locations, and tiers of employmentStrong interpersonal skills to build relationships within the organization and candidatesEffective project management, prioritization, multi-tasking, and time management skills to meet or exceed deadlinesCommitted to privacy, confidentiality and ethical conductService oriented attitude with a sense of urgencyHigh attention to detail and accuracyFamiliar with principles and practices of Human Resource functionsCritical thinker to identify areas of improvement and make recommendationsExcellent verbal and written communication skills; effectively converse with all levels of the CompanyAdvanced computer skills in Microsoft Office Suite; including ExcelExcellent task management, verbal and written communication skills, and follow-upProfessional integrity and accountabilityWork in a fast-paced, collaborative environmentREQUIRED CERTIFICATIONS AND LICENSES
NonePREFERRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES
Previous experience in Rail Transportation, Supply Chain Logistics, or Manufacturing industriesExperience with HR databases and HRIS systems; preferably CeridianExperience working in a multi-state, field-focused organizationLeave of absence administration and compliancePREFERRED CERTIFICATIONS AND LICENSES
PHR, SHRM-CPWORK ENVIRONMENT
Onsite at the Corporate Office four days per week (Monday - Thursday). Onsite requirements are subject to change at any timeWork in a climate-controlled office and routinely use standard office equipmentCOMPENSATION
Estimated Starting Annual Salary : $64,311Exact starting salary is determined by merit, seniority, geographic location, education, training, and / or experience related to job duties and responsibilities
FLSA Status : Exempt, Not Eligible for OvertimeEligible for Participation - Annual Discretionary BonusBENEFITS
401(k)401(k) matchingAD&D insuranceDental insuranceDisability insuranceEmployee assistance programHealth insuranceHealth savings accountLife insuranceMental wellbeing resourcesPaid Maternity leavePaid Parental leaveReferral programRelocation assistanceSick timeVacation timeVision insuranceTRAVEL
Travel as needed to various field work sites and hiring eventsPHYSICAL REQUIREMENTS
Physical Requirements
of Work Time
Remain in a seated position
Speak and hear clearly
100%
Lift office products and supplies, up to 20 lbs.
Stoop, kneel, bend and reach
Dexterity to write and manipulate keyboard and mouse
100%
We are proud to be an EEO / Veteran / Disability Employer
Salary : $64,311
