What are the responsibilities and job description for the Human Resources Assistant position at Omya?
BASIC FUNCTION:
Provide strategic, tactical and administrative assistance to departments and manufacturing facilities across the USA and Canada. This will include creating and maintaining accurate employee information, drafting and maintaining policies and procedures, managing training events (live and virtual), assisting with recruiting activities, department invoicing, benefits administration support.
RESPONSIBILITIES:
- Provide HR administrative support in all aspect of HR Services (Recruitment, Compensation and Benefits administration, Training and Development, Employee Relations).
- Organize and conduct orientation fore new hires.
- Maintain employee records so that information is accurate and secure. Data managed may include personal information; job history; retirement and insurance documentation; leave accrual records; and details of illness, absences, transfers, and salary progression.
- Complete, check, and process HR-related forms and documents in accordance with established guidelines so that HR-related matters are administered quickly and accurately. Forms may include applications for vacation or leave of absence; workers' compensation or insurance claims; or social security; immigration documentation, visa application etc. or other government forms.
- Participate in implementation and development of HR Instruments and Systems.
- Use relevant data and systems to recommend policy and process solutions to align with HR strategy and plans.
- Maintain & update organization charts, job descriptions, etc. across the different functions (Sales, Operations and Support Functions).
- Respond to enquiries and assist employees and managers to complete HR-related forms to ensure that the information provided is accurate and complete.
- Other duties as assigned.
QUALIFICATIONS:
Bachelors Degree in Human Resources, Business or similar and 2-3 years’ experience in human resources.
Computer literate in MS Office, HRIS software, Learning Management System, is required, along with excellent interpersonal and communications skills across all levels of staff.
Ideal candidate must have a high sense of urgency, a strong analytical and problem-solving skills and have the ability to maintain the confidential information.
Previous experience with Paycor and Workday software is preferred. SHRM certified is a plus.
Must possess current US employment authorization, sponsorship not available for this position.
EOE
