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Administrative Project Coordinator of Capital Engineering Hybrid

On-Board Companies
Colonial Heights, VA Full Time
POSTED ON 3/7/2025
AVAILABLE BEFORE 6/6/2025

Job Description

Job Description

On-Board Engineering is hiring an Administrative Coordinator for Capital Engineering in Colonial Heights, VA!

Position Details :

Position Type : Full-Time

Job Location : Colonial Heights, VA

Schedule : Hybrid (2 / 3 Split)

Benefits : Medical, Dental, 401k, Paid Holidays, PTO, and more

Compensation : $25 - $37 / hr depending upon qualifications

  • Drug and background screenings required

Of Note

This position is part of our dedicated and nested site operations team, which means this role will continue in perpetuity if the selected candidate’s performance meets expectations. The ideal candidate will be someone who looking to establish roots and stay for many years to come as an integral part of the team.

Overview :

As an Administrative Coordinator for Capital Engineering, you will play a crucial role in providing administrative support to our engineering team. Your organizational skills, attention to detail, and ability to multitask will be instrumental in ensuring the smooth operation of our department. Additionally, you will be accountable for supporting the project management team with project documentation and assisting with various administrative tasks. You will report directly to our Capital Engineering Manager while working out of our Colonial Heights, VA location on a hybrid, 2 days remote, 3 days in office schedule; however, during critical needs or situations, ability to report to site up to 5 days a week may be required.

In this role, you will impact the efficiency and effectiveness of our engineering team by providing administrative support and ensuring that all administrative tasks are completed accurately and in a timely manner. At Client, our people play a critical role in developing and assisting our employees to help them perform at their best and drive change across the company. Help to build a strong, diverse team by recruiting talent, identifying and developing successors, driving retention and engagement, and fostering an inclusive culture.

Key Responsibilities

  • Assist with preparing reports, presentations, and other documents
  • Maintain and organize project files and records
  • Capitalizations, Closing Documents, and Retirements for projects
  • Writing purchase requisitions, entering goods receipts, and invoice resolution through SAP
  • Assisting project management team with project closures, capitalizations, and retirements
  • Provide general administrative support to the engineering team as needed
  • Must Haves

  • High school diploma or GED
  • 2 years of experience in a related administrative role
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Proficient in project management software (EcoSys, Trello, Jira, SAP, etc.)
  • Strong organizational and multitasking skills
  • Must be authorized to work in the USA without sponsorship
  • We Value

  • Associate's degree or higher in Business Administration or a related field
  • Experience in an engineering or technical environment
  • Experience with project management support
  • Experience in reading and interpreting construction drawings and associated documents
  • Excellent communication and people-oriented skills
  • Ability to work independently and prioritize tasks effectively
  • The Business Unit

    Capital Engineering is a strategic business group within Client that focuses on providing engineering solutions for various industries. Our team of engineers works on developing innovative solutions to improve efficiency, productivity, and safety in industrial processes. We work with customers to understand their unique demands and deliver customized engineering solutions. You will be an integral part of our team, assisting our engineers and contributing to the success of our projects.

    Physical Requirements

  • Work is located at a chemical plant and requires exposure to ambient temperature extremes
  • Work may require using and wearing personal protective equipment such as hearing and eye protection, hard hat, and steel-toed boots
  • Day-to-day physical requirements involve standard office activities including sitting / standing for extended periods of time, attending meetings, use of keyboard and mouse repetitively, lifting and carrying less than 20 lbs. frequently, etc.
  • Work requires moderate physical exertion including walking to operating areas and walking up stairs
  • May require walking the project property
  • On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

    25-03228

    INDE_

    Salary : $25 - $37

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