What are the responsibilities and job description for the Product Project Coordinator - Olympics & Paralympics position at On Location?
Who We Are
On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.
Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.
What You’ll Do
This Product Project Coordinator is primarily responsible for facilitating collaboration across the On Location Olympic Commercial Hospitality Milan 2026 and LA 2028 teams. The coordinator will do so by assisting with organizational and administrative tasks with a focus on project management. They will also support the build and management efforts of products in proprietary inventory management systems and 3rd party tools. The coordinator will work closely with their manager and other Olympic teams to support needs related to product sales, inventory management, ecommerce solutions, event operations, guest services, and more.
Responsibilities
You Have These
We’d Love If You Also Have These:
Travel
Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays. International travel may be required. Expected travel <5%.
How we work:
Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.
Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.
What You’ll Do
This Product Project Coordinator is primarily responsible for facilitating collaboration across the On Location Olympic Commercial Hospitality Milan 2026 and LA 2028 teams. The coordinator will do so by assisting with organizational and administrative tasks with a focus on project management. They will also support the build and management efforts of products in proprietary inventory management systems and 3rd party tools. The coordinator will work closely with their manager and other Olympic teams to support needs related to product sales, inventory management, ecommerce solutions, event operations, guest services, and more.
Responsibilities
- Maintain continuous knowledge of Olympic product offerings, internal workflow process, and technologies. Raise awareness and propose solutions related to gaps in processes and lack of team collaboration.
- Support and define processes related to our project management system(s).
- Increase awareness and education amongst the product teams on project management processes and best practices.
- Assist in creating and developing new processes that identify opportunities to streamline procedures that directly impact productivity.
- Establish notification processes with teams to ensure that projects are progressing and that high level updates are being reported to leadership.
- Identify, understand, and escalate systematic roadblocks for product and other functional areas.
- Maintain accurate records of meetings notes, action items, gather agenda items, and keep meetings on schedule.
- Establish and maintain working relationships with internal and external functional teams.
- Develop a knowledge of our proprietary inventory management system, and other 3rd party tools to support with day-to day product management as needed.
- Support team and department leads with additional projects and presentations. Execute all other duties assigned by the team or leadership.
You Have These
- Experience in project management and the ability to define a project's goals and scope, document project tasks, and ability to follow up with individuals for continuous updates and completion of tasks.
- Success in identifying and mitigating risks that could impact a project's successful delivery.
- Experience in identifying gaps in our processes, communication, or documentation.
- Excellent time-management and organizational skills.
- Exceptional interpersonal skills – a collaborative style and ability to communicate effectively at all levels with strong oral, written, and presentation skills.
- Keen attention to detail.
- Eagerness to collaborate and contribute positively to the team's objectives
We’d Love If You Also Have These:
- Background in product management or development.
- Experience in the sports ticketing and/or hospitality industry.
- Enthusiasm for learning and adapting to new tools and technologies.
- Exposure to inventory management systems, and data analysis.
- Experience with Airtable, One Note, and Excel.
- An investigative mindset and experience working collaboratively to find new solutions.
- A passion for creativity, solutions, and an entrepreneurial spirit.
Travel
Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays. International travel may be required. Expected travel <5%.
How we work:
Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
