Admin Assistant I

Salary Range: $44,204 - $58,938
Relocation: No
West Texas Adder is approved for this position.

Summary

This position provides administrative support to various groups and interacts with all levels of management, employees and external parties.

Key Roles & Responsibilities

Other duties may be assigned.  Directly or through others, the incumbent: 

• Provides secretarial and administrative support for multiple managers, and their staff

• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment

• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned

• Generates correspondence such as letters and memos with general direction

• Gathers, compiles and summarizes information for various special projects and conducts special studies as required 

• Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time

• Coordinates travel arrangements, orders and stocks office supplies for several groups

• Provides assistance to other administrative assistants within the organization and the executive offices when requested

• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately

• Coordinates and organizes meetings and other department activities

• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees

• Participates in various special projects assigned by the manager  

Education, Experience, & Skills

• High School diploma or GED

• 3 years secretarial or administrative support experience 

• Ability to communicate directly, specifically, and constructively, both verbally and in writing

• Knowledge of company operations, policies, and procedures a plus

• Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook

Measures of Success

• Requires minimal supervision

• Strives for accuracy

• Proactive team player

Salary : $44,204 - $58,938