Residency Program Administrator

Overview

Functions as the support person to Program Director. Functions as liaison between residents, departments, attending physicians, administration, and outside institutions. Supports the corporate mission, vision, and values of the residency/fellowship program. The position ensures that the program is maximizing the educational experience by supporting faculty and staff in the development of the program.

One Brooklyn Health is an exciting new health System. Brookdale Hospital is in a period of extraordinary growth and positivity with brand-new buildings and expanded programs. The program director is noted textbook author and filmmaker Conrad Fischer

Responsibilities

• Coordinate the administrative functions of the residency office and work with the Chair and Program Director to ensure compliance with current standards established by ACGME and other relevant regulatory agencies.
• Input and maintain data systems management utilizing New Innovations software program to maintain resident information.
• Develop and generate a variety of reports/materials; GMEC reports, monthly, annual, and yearly evaluation reports, and monthly and yearly rotation schedules.
• Coordinate resident recruitment sessions including informational materials, and website information, and retrieve/sort residency applications.
• Coordinate new resident orientation; organize/schedule orientation activities.
• Coordinate resident, faculty, and student conference assignments and schedules.
• Provide resident support; distribute institutional information to residents and collect/verify documents for credentials file.
• Create/assist with the development of department forms, logs, and information sheets.
• Maintain department records/files; resident files. Memos, correspondence, M&M documents.
• Complete written requests for verification of resident education and training, fellowship applications, letters of recommendation, and attending evaluation questionnaires with input from the Chair/Program Director.
• Prepare annual department budget, monitor expenses, and produce variance explanations.
• Prepare purchase requisitions and prepare/monitor resident stipend requests.
• Occasional after-hours, evening, and/or weekend work required.
• Perform other duties as assigned.

Qualifications

Education:

• Bachelor’s Degree

Experience:

• Minimum of four (4) years’ experience in health care.

Knowledge and Skills:

• Knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, fellowship, and program
• Knowledge of Joint Commission regulations.
• Knowledge of Department of Health (DOH) regulations.
• Knowledge of Electronic Residency Application Service (ERAS).
• Knowledge of the National Resident Matching Program (NRMP).
• Knowledge of New Innovations software.
• Must be able to work independently, handle confidential matters, and be detailed oriented, organized and possess superior communication, interpersonal, and organization skills.
• Problem-solving and decision-making.
• Administration and organization.
• Prioritization.
• Goal-setting and implementation.
• Interpersonal cooperation.
• Ability to fully utilize BHMC’s electronic record systems, equipment, and other healthcare and billing systems relevant to this position. 

Physical Requirements:

• Position requires prolonged periods of sitting and use of a computer and screen viewing throughout the working day.
• The position will be required to stoop, bend, lift, and carry items weighing up to 25 pounds.