What are the responsibilities and job description for the Human Resources Assistant position at One Care DC Inc.?
Overview: The Human Resources Assistant supports the Human Resources department in various functions, including recruitment, employee relations, benefits administration, and training. This role plays a crucial part in maintaining a positive workplace culture and ensuring efficient human resources operations and is expected to maintain confidentiality, exercise discretion, and utilize office equipment effectively. Bilingual candidates, especially those fluent in Spanish, are highly encouraged to apply.
Key Responsibilities
Recruitment and Onboarding
- Assist in developing and implementing recruitment strategies to attract diverse candidates.
- Conduct recruitment needs assessments to identify staffing requirements.
- Screen resumes and applications to identify suitable candidates.
- Schedule interviews and coordinate logistics for the hiring process.
- Identify successful recruitment strategies based on best practices.
- Identify tools and technology systems (e.g., Handshake, recruitment platforms) to enhance recruitment efforts.
- Conduct outreach to colleges, universities, and community organizations to promote job opportunities.
- Develop and distribute marketing materials, including brochures and social media content, to raise awareness of job openings.
- Prepare onboarding materials for new hires.
Employee Records Management
- Maintain and update employee records in human resources databases.
- Ensure compliance with data protection regulations.
- Assist in preparing human resources reports and metrics.
Benefits Administration
- Help employees understand their benefits options and assist in enrollment.
- Maintain accurate records for benefit programs and address employee inquiries regarding benefits and leave policies.
Training and Development
- Coordinate training sessions and workshops and maintain training records.
- Provide technical assistance as needed to support employee development.
- Assist in tracking employee development progress and engagement initiatives.
Payroll and Compensation
- Assist in preparing payroll data and ensure timely processing.
- Help maintain accurate compensation records and address discrepancies.
Employee Relations
- Serve as a point of contact for employee inquiries and concerns.
- Assist in administering performance evaluations and feedback processes.
- Help facilitate employee engagement activities and events.
Compliance and Policy Management
- Assist in ensuring compliance with labor laws and company policies.
- Help update and maintain the employee handbook and other HR policies.
Administrative Support
- Prepare employment contracts and offer letters.
- Assist with scheduling meetings and maintaining calendars for HR staff.
- Handle general office tasks, including filing, data entry, and correspondence.
Qualifications & Skills
- Ability to prioritize tasks and manage multiple responsibilities efficiently.
- Strong ability to communicate clearly and professionally in person and over the phone.
- Proficient in writing emails, reports, and other documents clearly and concisely.
- Knowledgeable with office software (e.g., Microsoft Office Suite, Google Workspace) and administrative tools.
- Skills in entering, updating, and maintaining records and databases accurately.
- Ability to find solutions to challenges and troubleshoot issues as they arise.
- Strong ability to build relationships with colleagues, clients, and vendors.
- Ability to handle inquiries and resolve issues professionally and amicably.
- Education: Bachelor's Degree
- Work Experience: 2 years
- Certification: SHRM-CP
Benefits
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- Bereavement Pay
- Paid jury duty
- Employee Assistance Program