What are the responsibilities and job description for the EXECUTIVE ASSISTANT | HOSPITALITY CEO | NYC | 150K++ position at One Haus Recruiting?
A leading global hospitality brand is seeking a highly skilled and adaptable executive assistant to provide high-level support to the CEO. This role requires a proactive and resourceful professional who thrives in a fast-paced environment, has exceptional organizational and communication skills, and can anticipate needs before they arise. The ideal candidate will have prior experience supporting C-suite executives and a deep understanding of the hospitality industry.
Key Responsibilitie s
Executive Support
Manage the CEO's complex calendar, scheduling meetings, travel, and events across multiple time zones.
Serve as the primary point of contact between the CEO and internal / external stakeholders.
Handle confidential information with the highest level of discretion and professionalism.
Prepare and edit presentations, reports, and correspondence for internal and external use.
Take initiative to streamline daily operations and proactively resolve issues before they escalate.
Travel & Event Coordination
Organize domestic and international travel, including flights, accommodations, and itineraries.
Ensure seamless execution of meetings, conferences, and company events attended by the CEO.
Handle last-minute changes and challenges with professionalism and problem-solving skills.
Communication & Liaison
Act as a gatekeeper, prioritizing and managing requests for the CEO's time and attention.
Draft and review emails, memos, and reports on behalf of the CEO.
Build and maintain strong relationships with senior executives, board members, and external partners.
Represent the CEO in meetings when necessary, taking detailed notes and ensuring follow-up actions.
Project Management & Operations
Assist with special projects and strategic initiatives, ensuring timely execution.
Support the CEO in preparing for high-level meetings by compiling briefing materials and research.
Collaborate with different departments to facilitate communication and alignment with company goals.
Implement organizational systems and processes to improve efficiency.
Qualifications & Experience
5 years of experience as an executive assistant supporting C-suite executives, preferably within a hospitality, luxury, or service-driven industry.
Strong understanding of the hospitality industry and its fast-paced nature.
Ability to anticipate needs, problem-solve, and take initiative without constant direction.
Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
Strong written and verbal communication skills, with a professional and diplomatic approach.
High level of discretion in handling confidential and sensitive information.
Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
Experience coordinating global travel and managing complex schedules.
Ability to work flexible hours and adapt to a dynamic work environment with changing priorities.
This is an in-office position based out of our corporate headquarters in New York City.
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