What are the responsibilities and job description for the Receptionist/Administrative Assistant position at One Life at a Time, Inc.?
Job Description
Receptionist/Administrative Assistant – (P/T)
Non-profit that provides Career Services to individuals seeking help with job placement and career guidance. We are committed to providing our clients with the resources to find and maintain employment. Our services include one-on-one appointments, job training classes, resume assistance, computer classes, and assisting career changers with career planning.
Responsibilities:
- Answer, screen and forward phones in a friendly manner or take messages.
- Greet, welcome and direct all visitors to proper location or person.
- Schedule and confirm all appointments and classes.
- Responsible for keeping accurate database of clients’ records.
- Demonstrated strong computer skills: Word, Outlook, PowerPoint. Ability to use Excel spreadsheets.
- Provide administrative assistance to Executive Director and staff including data entry, preparing and editing routine correspondence, filing, taking minutes and other projects as assigned.
- Current knowledge and experience working with social media.
- Responsible for incoming and outgoing mail. Oversee the ordering of office supplies.
- Maintain the appearance of common areas such as reception, kitchen, conference rooms, etc.
- Handling confidential documents.
- Special projects and other duties assigned by Executive Director.
Qualifications:
- One year office support experience, college degree a plus.
- Demonstrated strong computer skills required: Word, Outlook, PowerPoint, Excel.
- Ability to operate a busy, multi-lined telephone system.
- Experience with social media preferred.
- Airtable knowledge a plus.
- Excellent listening and communication skills with a focus on customer service.
- Someone who enjoys interacting with a wide range of people with excellent organizational skills and ability to multi-task.
- Ability to work independently within a team environment.
Job Type: Part-time up to 30 hours per week
Job Type: Part-time
Schedule:
- Monday to Friday
Work Location: In person