Executive Assistant & Office Administrator

One SoftBank seeks a dynamic Executive Assistant and Office Manager to support executives and manage day-to-day office operations in our Washington, D.C., office. This role is critical to supporting the Government Affairs team and ensuring smooth administrative and operational functions, including management of the day-to-day budget process.

The Executive Assistant will provide direct support to executives while managing logistics for high-level visits and key operational needs. The role requires overseeing communication and collaboration with team members, executive leaders, and external partners, as well as liaising with C-level executives of SoftBank across the U.S., UK, and Japan, along with affiliated companies worldwide.

Our ideal candidate is bright, organized, energetic, and dependable, with the drive to positively impact our team members and contribute to building this new international investment company.

Responsibilities

Executive Support:

• Extensive calendar and travel management, including complex international and domestic itineraries for executives.
• Prepare and submit detailed expense reports for executives, ensuring timely reimbursements and accuracy.
• Organize agendas, action items, and minutes for key staff meetings, tracking follow-ups to completion.
• Handle confidential information with discretion and maintain the highest level of professionalism.

Office Administration:

• Serve as the primary point of contact for all office operations in the D.C. office, maintaining a professional and efficient environment.
• Manage office supplies and inventory, including procurement and vendor relationships.
• Greet and escort visitors, including arranging security clearances and ensuring a welcoming experience.
• Manage the Government Affairs budget process (i.e. Invoices, Contracts, Allocations) to ensure smooth and cost-effective operations.

Attitude & Mindset

• Possess a self-starter “can-do /make it happen" attitude: action and outcomes oriented; comfortable making decisions with little supervision or direction
• Build efficiency and effective responsiveness into new and existing operations, and help define new operational strategies; use initiative and judgment
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges

Qualifications

• 6 years of executive administrative experience, ideally with 2 years supporting C-level executives.
• Understanding of D.C. ecosystem and familiarity with the legislative, regulatory, and policy environment.
• Bachelor’s degree.
• High level of confidentiality, discernment, and judgment.
• Proven ability to problem-solve and multi-task against urgent deadlines and sudden priorities.
• Proficiency in organizing high-level visits and coordinating complex logistics.
• Excellent written and verbal communication skills, with the ability to effectively interface with internal leadership and high-stakes external contacts.
• Strong working knowledge of Google Suite (Gmail, Google Calendar).
• Proficiency in technological support and resources—including software programs such as Microsoft Excell, PowerPoint, Office, and innovative applications.

Salary : $125,000 - $135,000