What are the responsibilities and job description for the Bookkeeper position at ONE SOURCE Companies?
ONE SOURCE Companies is a growing, well-respected leader in outsourced facility and property management services that offers customized programs to operators of owned or leased facilities. We provide the systems, back office operations, and industry expertise to support facilities across the northeastern United States.
Position Overview:
We are seeking a detail-oriented and experienced Bookkeeper to join our team. The Bookkeeper will be responsible for managing the day-to-day financial transactions of the company, ensuring accurate and timely processing of accounts, and maintaining up-to-date records. The Bookkeeper will play a key role in supporting the company’s financial health and helping to meet compliance and reporting requirements.
Key Responsibilities:
- General Ledger Management: Maintain and update the company’s general ledger by accurately recording financial transactions.
- Accounts Payable and Receivable: Process incoming and outgoing payments, ensuring invoices are paid on time and accounts are properly reconciled.
- Reconciliation: Reconcile all bank statements and credit cards with company financial records and resolve discrepancies.
- Payroll Support: Assist with payroll processing by ensuring accurate calculation of employee hours, deductions, and tax withholdings.
- Financial Reporting: Prepare monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
- Tax Compliance: Ensure timely filing of business taxes and assist with the preparation of tax returns.
- Expense Management: Track and categorize business expenses and ensure they are in line with budgetary guidelines.
- Record Keeping: Maintain organized and accurate financial records, both paper and electronic.
- Audit Preparation: Assist with the preparation of documents and records for internal and external audits.
- Insurance: Assist with the management of the company’s insurance policies. Track upcoming insurance renewals and ensure timely submission of required documents. Coordinate with insurance agents to ensure continuous coverage.
Day-To-Day Transactions:
- Maintain and update accurate financial records, including general ledger entries.
- Enter checks, payments, and invoices into the accounting system.
- Sort and distribute incoming company mail and packages. Ensure that important financial documents are handled promptly.
- Make daily deposits to the company bank accounts. Ensure all checks are properly entered into the system and recorded for reference.
- Field incoming calls from vendors and respond to inquiries in a timely and professional manner.
Key Skills:
- Attention to Detail: Ability to identify errors or discrepancies in financial records and take corrective action.
- Organization: Ability to maintain organized records and manage multiple tasks and deadlines efficiently.
- Problem-Solving: Strong analytical skills to resolve financial discrepancies and assist in decision-making.
- Communication: Strong written and verbal communication skills for collaborating with team members and reporting to management.
- Technical Proficiency: Expertise in accounting software (e.g., QuickBooks) and Google Drive, especially Excel.
- Time Management: Ability to prioritize tasks, manage time effectively, and meet deadlines.
Qualifications:
- Education: Associate’s degree in Accounting, Finance, or a related field. A Bachelor’s degree is a plus.
- Experience: Minimum of 2-3 years of bookkeeping experience in a similar role.
- Certifications: Bookkeeping certification (e.g., Certified Bookkeeper) preferred but not required.
- Knowledge: Strong understanding of accounting principles, financial reporting, and tax regulations.
Salary : $20