Office Assistant

One Tech Engineering is searching for an Office Assistant for a position located in St. Louis, Missouri. The Office Assistant will be responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations. This

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a High school diploma or equivalent and at least a year of applicable office/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

Office Assistant Responsibilities:

• Coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.
• Coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency.
• Report directly to the Operations Director
• Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
• Supervise and coordinate admin staff.
• Maintain a high level of accuracy in preparing information.
• Supervise and coordinate admin staff.
• Coordinate office furniture and supplies.
• Maintain office equipment.
• Maintain office supply inventory.
• Administer office access security (badging and keys).
• Support Human Resource with new hires and terminations.
• Process office accounts payable invoices.
• Maintain office telephone communication system.
• Coordinate company mobile phones.
• Monitor fleet assignments and documentation.
• Coordinate rental vehicles.
• Oversee office petty cash and banking.
• Coordinate building maintenance.

Requirements of the Office Assistant:

• High school diploma or equivalent.
• Minimum of one-year applicable office/clerical experience preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Effective verbal and written communication skills.
• Team building skills.
• Attention to detail.
• Time management skills.