What are the responsibilities and job description for the Office Assistant position at One Tech Engineering?
17th December, 2024
One Tech Engineering is searching for an Office Assistant for a position located in Newton, Massachusetts. The Office Assistant will support the Office Manager in a variety of administrative and operational tasks on a daily basis.
The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have an Associate's Degree in Business Administration or a related field, or 5 years of relevant experience.
Local candidates preferred or open to relocation. This is not a remote position.
Office Assistant Responsibilities :
- Assists in coordinating with building management all building maintenance activities.
- Maintain and update filing, inventory, mailing database systems.
- Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
- Provide general clerical support to office activities and provide support services to staff with any project related deadlines.
- Scan, copy and bind reports, specifications, and other requests.
- Prepare power point presentations and monthly reports.
- Prepare agendas and plan for meetings.
- Prepare conference rooms for clients and meetings.
- Track and log trip tickets for company fleet and rental vehicles.
- Handle purchase order requests.
- Upload, create and maintain projects using Document Locator.
- Prepare / set up audio and video conferencing.
- Enter / update data and format within tables.
- Burn reports to CD or DVD and create labels.
- Maintain office supplies inventory.
- Maintain paper supply at copiers.
- Create and maintain project filing.
- Assist with project set-ups and archive closed projects.
- Distribute mail.
- Coordination of office events and activities.
Requirements of the Office Assistant :
