Event Assistant

Job Title: Events Assistant

Reports To: Development Manager / CEO

Location: Hybrid (Santa Barbara, with events in Santa Ynez Valley, Lompoc, and Vandenberg)

Compensation: $25 per hour

Position Summary:
The Events Assistant is responsible for coordinating and executing all One805 Honorary Board events throughout the year, as well as assisting with the organization’s large-scale annual fundraising event in September. This position requires excellent organizational skills, attention to detail, and the ability to work with high-profile individuals, including first responders, law enforcement officials, and community leaders. The Events Assistant will oversee vendor coordination, logistics, guest management, and on-site event execution. The role is hybrid, with both remote work, in-office and required in-person attendance at events.

Essential Duties and Responsibilities:

Event Planning & Coordination:

• Plan and manage all One805 Honorary Board events from concept to execution.
• Develop and maintain event timelines, task lists, and production schedules.
• Coordinate with Fire and Police Chiefs and other first responders to ensure their participation in events.
• Arrange and manage Airbus travel for event guests when necessary.
• Assist in the planning and execution of One805’s large annual fundraising event in September.

Vendor & Logistics Management:

• Research, book, and manage contracts with caterers, bar services, rental companies, and other event vendors.
• Oversee all event logistics, including venue selection, setup, and breakdown.
• Communicate with vendors to confirm services, delivery times, and special requirements.

Guest Management & Communications:

• Manage invitations and RSVPs for all events, ensuring accurate guest lists.
• Serve as the primary contact for Honorary Board members, event attendees, and VIP guests.
• Ensure first responders and key stakeholders have all necessary event information.

On-Site Event Support:

• Oversee day-of-event logistics, ensuring all components run smoothly.
• Work closely with event staff, volunteers, and service providers to execute event plans.
• Troubleshoot and resolve any event-related issues in a timely and professional manner.

Required Qualifications:

• Experience in event planning, hospitality, or nonprofit event coordination preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to interact professionally with high-profile individuals and first responders.
• Proficiency in Microsoft Office, Google Suite, and event management tools.
• Ability to work independently and as part of a team in a hybrid work environment.
• Must have reliable transportation and the ability to travel to event locations in Santa Ynez Valley, Lompoc, and Vandenberg.
• Must have negotiation skills.

Work Environment & Physical Requirements:

• Hybrid work environment with a combination of remote and on-site event responsibilities.
• Requires the ability to lift up to 25 lbs and stand for extended periods during events.
• Flexible hours required, with an increased workload leading up to major events.

Employment Terms:

• $25 per hour.
• Part-time, with variable hours based on event scheduling.
• Reports to the Development Manager or CEO.

To Apply:
Interested candidates should submit a resume and cover letter to kathy.kelley@0ne805.org

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: No less than 20 per week

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Santa Barbara, CA 93105 (Preferred)

Ability to Relocate:

• Santa Barbara, CA 93105: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Santa Barbara, CA 93105

Salary : $25