Executive Assistant to CEO - Portland, Oregon

Join a winning team and become a part of something meaningful

OneApp is making a difference in the world by utilizing technology to transform access to housing through our newest product OneApp Guarantee. OneApp Guarantee, a division of OneApp, offers a Secure Co-signer product to help renters qualify and get into housing they might not otherwise qualify for.

We are a small tech startup with a social mission. Rolling up our sleeves, working hard and learning new things is a way of life for us. Our Mission is to help people gain access to housing and build the foundation required for upward mobility and create Market-driven solutions to maximize access and mitigate risk in the rental housing industry.

Why Join Us?

At OneApp Guarantee, we are driven by our mission to create equitable access to housing. As our CEO’s executive assistant, you’ll play a crucial role in ensuring our CEO stays focused and efficiently manages their time, allowing them to prioritize critical strategic initiatives

Job Overview
The Executive Assistant to the CEO serves as a vital partner in the executive leadership team, providing comprehensive administrative support to ensure the efficient operation of the CEO’s office. This role entails managing the CEO’s calendar, coordinating and attending meetings, and facilitating communication with stakeholders at all levels. The ideal candidate will possess exceptional organizational skills, the ability to maintain confidentiality, be highly motivated, and who can take initiative and independently identify tasks to complete without requiring constant supervision. The Executive Assistant will also serve as a representative of the CEO, embodying the company’s values and culture in all interactions.

Duties

Calendar Management:

• Manage and optimize the CEO’s complex social and professional calendars by scheduling meetings, prioritizing urgent requests, and ensuring that all commitments are met in a timely manner.
• Coordinate travel arrangements, including itineraries, accommodations, and local transportation.

Meeting Coordination:

• Prepare agendas, materials, and presentations for meetings and ensure that all necessary information is collected beforehand.

Communication Support:

• Serve as the primary point of contact for internal and external communications on behalf of the CEO, responding to inquiries and directing them appropriately.
• Draft, proofread, and edit correspondence, presentations, and reports as requested by the CEO.

Relationship Management:

• Build and maintain positive relationships with internal and external stakeholders.
• Participate in events and gatherings that promote team building and company culture.
• Serve as liaison between the CEO and vendors the CEO utilizes.

Qualifications:

• Proficiency in Google Suite applications (Docs, Sheets, Calendar), and familiarity with project management software.
• Excellent calendar management abilities to optimize the CEO's time effectively.
• Exceptional organizational and presentational abilities.
• Ability to work independently, prioritize tasks, and handle multiple projects simultaneously
• High level of professionalism, integrity, and attention to detail.

Education and Experience:

• Minimum of 5 years of experience as an Executive Assistant or in a similar role, directly reporting to C-level executives.
• Bachelor’s degree Business Administration, Management, or related field preferred.

Compensation & Benefits

• This is a full time position, largely remote, but may occasionally require on-site presence at the CEO’s residence or for running errands as needed.
• Salary: $70,000
• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Unlimited PTO

OneApp Guarantee participates in E-Verify

Job Type: Full-time

Pay: $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• This position is largely remote, but may occasionally require on-site presence at the CEO's residence or for running errands as needed. Are you comfortable with this?

Experience:

• Executive Assistant: 5 years (Required)
• Google Suite: 5 years (Required)

Location:

• Portland, OR (Required)

Work Location: Remote

Salary : $70,000