What are the responsibilities and job description for the Operations Analyst position at Oneida Nation?

Open To All Applicants

Salary is Negotiable

After successful completion of the probationary period, employee will receive off probation wage increase.

Summary :

This position will provide operational analysis within the Division of Public Works (DPW). The analyst will monitor budgets, processes, and strategies to assist the division in identifying problems and potential solutions particularly related to finance, contracts, and assets.

Responsibilities :

Develop fiscal year budgets for all DPW areas, to include Automotive, Groundskeeping, Custodial, Administration, Transportation, Planning, Buildings and Plumbing, Safety and Administration.
Facilitate financial planning of DPW as well as departments and areas within DPW.
Collaborate with Divisional / Tribal entities for improving fiscal management of Tribal, Federal, State and other funding.
Consult with the Division Director on staffing, personnel, conflict resolution matters, planning, performance appraisals, process issues, program and fiscal monitoring and evaluations.
Advise on preparation and updating operational plans to include, but not limited to, standard operating procedures (SOP), regulations, goals, objectives and funding requirements.
Coordinate all capital and operational budgets. Instruct staff on ensuring quality budgeting efforts and set performance measures.
Conduct broad financial analysis and determine optimal funding levels.
Assist in the development, implementation and updating the DPW operational and strategic plans.
Provide technical assistance to include, but not limited to : completion of Tribal forms, contract preparation, and other areas as needed or required and act as information / referral source of financial matters.
Assist areas and departments within DPW to establish processes related to inventory management and tracking.
Assist areas and departments in monitoring and tracking expenditures for grants and programs such as the Tribal Transportation Program. Develop tracking process for projects and payment disbursals.
Plan, develop, implement, and monitor internal Accounting SOP's including monthly variance reports as required for Treasurer's Report and completion of all correspondence developed for Tribal Treasurer in regard to budgetary questions.
Adhere to deadlines for month and year-end closing for financial and management reporting.
Monitor, and ensure the correctness of the general ledger and financial statements for the DPW.
Interface with the Controller, Accounting Manager and the General Accountant on all pertinent accounting or procedural matters.
Assist the DPW Managers in job history and review, budgeting, and cash flow.
Train managers and support staff on generally accepted accounting principles and Tribal procedures.
Practice excellent customer service skills at all times to include, but not limited to, addressing customer and employee needs courteously and promptly.
Contribute to a team effort and accomplishes related results as required.
Above duties and responsibilities are not all inclusive but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and / or deemed necessary by the supervisor.

Skills : Essential :

Leadership Qualities a. Managing Change - Demonstrating support for innovation and for organizational changes needed to improve the organization's effectiveness; supporting, initiating, sponsoring, and implementing organizational change; helping others to successfully manage organizational change. b. Fostering Teamwork - As a team member, the ability and desire to work cooperatively with others on a team; as a team leader, interest, skill, and success in getting groups to learn to work together cooperatively.

Communication Skills a. Attention to Communications - Ensuring that information is passed on to others who should be kept informed. b. Building Collaborative Relationships - The ability to develop, maintain, and strengthen partnerships with others inside or outside of the organization who can provide information, assistance, and support.

Problem Solving Skills a. Diagnostic Information Gathering - Identifying the information needed to clarify a situation, seeking that information from appropriate sources, and using skillful questioning to draw out the information, when others are reluctant to disclose it. b. Technical Expertise – Maintaining depth of knowledge and skill in office administration for public works.

Results Management Skills a. Initiative - Identifying what needs to be done and doing it before being asked to or required by the situation. b. Customer Orientation - Demonstrating concern for satisfying one's external and / or internal customers. c. Thoroughness - Ensuring that one's own and other's work and information are complete and accurate; careful preparation for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.

Self-Management Skills a. Adaptability / Stress Management - The ability to keep functioning effectively when under pressure and / or experiencing rapidly changing or uncertain conditions, and to maintain self-control in the face of hostility or provocation. b. Personal Credibility – Demonstrating one be perceived as responsible, reliable, and trustworthy. c. Flexibility - Openness to different and new ways of doing things; willingness to modify one's preferred way of doing things.

Organizational Skills a. Ability to manage time effectively and prioritize tasks. b. Ability to properly file documents, computer files, etc. to allow easy retrieval by team members.

Education Requirement - Or A Closely Related Field :

Education with Equivalent Qualifications :

Essential :

Bachelor's Degree in Accounting

A Combination of Experience and Education May Be Considered

Credentials : Essential :

Driver's License Personal & Tribal Vehicle

Working conditions : Essential :

Walk frequently

Sit frequently

Stand frequently

Bend / stoop frequently

Crawl occasionally

Climb heights occasionally

Reach above shoulder level occasionally

Crouch Occasionally

Kneel occasionally

Balance occasionally

Push / pull occasionally

Carry 25-30 pounds frequently

Lift 25 pounds occasionally

Move 25 pounds occasionally

Office setting

Moderate noise level

Experience : Essential :

Accounting

Cost analysis experience

Other information :

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.

Continuation of this position is contingent upon funding allocations.

Must maintain strict security, confidentiality, and quality to meet professional standards of the department.

Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.

Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation / State Compact and / or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and / or Gaming license as a condition of employment.

Must be willing and able to obtain additional related education and training.

Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.

A Tuberculosis (TB) Screening and / or a 2 step TB Skin Test is required within thirty (30) days of employment.

Must provide a copy of diploma / degree, license, or certification upon employment.

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