Project Manager

Join Us in Transforming Lives Every Day

At OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope. Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration, our team works tirelessly to honor every gift of donation. This is more than a job; it’s an opportunity to make a profound impact on countless lives.

Job Type: Full-time; Exempt

Work Hours: Assigned days and/or shift can be changed according to staffing needs. Must be available evenings, holidays, and weekends as required.

Work Setting: In-person.

Location: Azusa, CA

Travel: Minimal Travel; Required to travel by personal auto or company auto

Summary of Functions:
The Project Manager (PM) will play a critical role in supporting departments within our organ procurement organization (OPO), which focuses on procuring organs and tissue for transplantation. This role involves identifying, tracking, and ensuring the timely execution of initiatives and changes that impact multiple departments. The PM will organize and document the lifecycle of these initiatives, ensuring seamless communication and coordination among stakeholders. As needed, this role provides administrative support to the Vice President of the clinical department.

Duties & Responsibilities:

Essential Job Functions:

Project and Initiative Management:

1. Identify and track clinical initiatives and projects, ensuring they are executed on time and within scope.
2. Organize, document, and maintain detailed records of the lifecycle of projects, including timelines, milestones, deliverables, dependencies, and Gantt charts. This includes timekeeping of meeting, discussions and work time associated with each project and initiative.
3. Track efficiencies and key performance indicators (KPIs) of project management, including resource hours and costs associated with projects and initiatives
4. Set up and attend meetings, prepare agendas, take minutes, and circulate action items to relevant stakeholders.
5. Regularly remind stakeholders of upcoming deliverables and deadlines, and provide follow-up to ensure timely completion.
6. Escalate projects or initiatives that are at risk of not meeting target completion dates to the appropriate leadership.
7. Develop and deliver presentations on the status of projects and initiatives, ensuring that updates are clear, comprehensive, and visually engaging.
8. Assist in developing and implementing project management best practices and procedures.
9. Maintain project files and ensure compliance with company policies and procedures.
10. Project summary statement developed at the conclusion of each project to capture resources (time and cost) associated with the project.

Change Management:

1. Support the implementation of changes that impact multiple departments, ensuring alignment with organizational goals and compliance with regulations.
2. Facilitate communication and coordination between departments during periods of change to minimize disruption and optimize outcomes.
3. Monitor the progress of change initiatives and provide regular updates to the Vice President and other senior leaders.
4. Develop and deliver materials on change management progress and outcomes to senior management.
5. Contribute to the continuous improvement of change management processes and practices.

Stakeholder Coordination:

1. Serve as a point of contact for stakeholders across multiple departments, ensuring that communication is clear, consistent, and effective.
2. Maintain an organized system for tracking stakeholder input, feedback, and concerns, and address issues as they arise.

Administrative Support:

1. Provide administrative department support (i.e., coordinating department meetings, etc.).
2. Assist with the preparation of reports, presentations, and other documents as required.
3. Maintain accurate and up-to-date records and files.
4. Perform other duties as assigned by the Vice President or other senior leaders.
5. Identify and recommend improvements to administrative processes and procedures.

Skills and Competencies:

1. Strong organizational and time management skills, with the ability to manage multiple projects and priorities simultaneously.
2. Strong problem-solving and analytical skills
3. Excellent communication skills, both written and verbal, with the ability to interact effectively with stakeholders at all levels.
4. Advanced proficiency in Microsoft Excel, including the ability to create complex spreadsheets, analyze data, and generate reports.
5. Familiarity with project management software and tools, including the ability to create and maintain Gantt charts.
6. Detail-oriented with a strong focus on accuracy and completeness.
7. Ability to develop and deliver professional presentations, including status updates on projects and initiatives.
8. Ability to work independently and as part of a team, with a proactive and solutions-oriented approach.
9. Strong administrative and clerical skills, including proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook).

Job Qualifications and Requirements:

Education: Bachelor’s degree required. Business Administration, Healthcare Management, or a related field is preferred.

Experience: Minimum of 7 years experience in complex project management, change management, or a related role.

Certification/License: Six Sigma Black Belt or Project Management Certificate required. OneLegacy requires employees to maintain a current California driver’s license and current vehicle insurance

Salary Range: $70,000 - $86,000 D.O.E.

Benefits:

• Medical/Dental/Vision Plans –Employer pays 90% of premium cost for employee and their dependents
• 19 days of PTO
• 2 Floating Holidays
• 10 Holidays
• Life Insurance
• Supplemental Life Insurance
• Wellness Plans
• Employee Assistance Program
• Pet Insurance
• Gym Onsite
• Mileage Reimbursement to applicable positions
• Tuition Reimbursement
• Employee Referral Program
• 403b Retirement Plan with an annual discretionary 8% Employer contribution
• School Loan Forgiveness

Salary : $70,000 - $86,000