Administrative Assistant

Job Description:

We have an immediate full-time opening for an Administrative Assistant. This is the ideal role for a person who thrives off multi-tasking and a fast-paced environment. Specifically, we are seeking a high energy, detail-oriented person with a friendly, flexible personality able to handle everything that comes your way. This position offers excellent benefits and pay depending on experience.

Core Duties and Responsibilities:

• Managing executive and leader outlook calendars
• Preparation of proposals
• Preparation of correspondence and transmittals
• Preparation of company mailings and labels
• Entering and submitting executive and leader expense reports
• Entering and maintaining current client contact information
• Completing clerical and administrative tasks and errands as requested
• Providing back-up support for front desk reception
• Registering company teammates for conference and exhibits and coordinating staffing
• Obtaining quotes and/or scheduling travel, conference calls and video conferences
• Meeting scheduling and ensuring proper arrangements are made
• Preparation of presentations and other client-related information
• Execution of special projects
• Providing scanning, copying, faxing, and filing service for Executive and Management Leaders
• Maintaining professional appearances of meeting spaces
• Participation in meetings when necessary and preparation of meeting notes for leader approval
• Monitoring office supplies and ordering new stationary, furniture, appliances and electronic required
• Assist in any HR duties and licensing paperwork
• Other duties will be at management discretion

The Superior Candidate will:

• Have 3 years' experience as an Administrative Assistant or similar role
• Have excellent communication skills and be able to work in a team environment
• Demonstrate good diagnostic skills assessment, problem solving, and decision making
• Be able to comply with our company dress code and guidelines
• Ability to listen carefully and follow instruction
• Ability to meet deadlines
• Exhibit a positive attitude
• Willingness to work days, nights, and weekends as needed
• Self-motivated and excellent work ethic

Qualifications:

• Must have a valid Driver’s License
• Clean driving record with no violations
• High School Diploma or equivalent is required
• This position requires three or more years of relevant experience in executive administrative and clerical service in a professional environment
• Must be 21 years of age
• Must be able to pass a background, drug screening and MVR check
• Must be able to travel
• Reliable transportation
• Attention to detail to ensure tasks are complete thoroughly and correct
• Proficient in the use of Microsoft Office and other software as needed
• Excellent proofreading and grammar
• Ability to communicate effectively, both verbal and written
• Ability to maintain confidentiality in all areas
• Ability to work in a fast-paced environment with extreme multi-tasking
• Ability to maintain effective relationships with teammates, clients, and vendors
• Ability to listen and ascertain the needs of teammates and clients
• Ability to work flexible hours as needed

Benefits:

• Medical, Dental, Vision, Life insurance, Short-and Long-Term Disability
• 401K
• Paid Time Off (Holidays, Vacation etc.)
• Stable company with a family feel
• Company culture that works hard, yet takes care of employees
• Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team

REQUIREMENTS

IET Systems, is a System Integrator based in Mobile, AL specializing in the design and construction of perimeter security solutions for military bases, port facilities, data centers, prisons, industrial facilities, and other customers that require a crash-rated or high-security perimeter.