Executive Assistant to the CEO

About the Role:

IET Systems, a nationally respected leader in high-security perimeter systems, is seeking a professional, sharp, and driven Executive Assistant to support our CEO across multiple companies. This is a mission-critical role for someone who thrives in a fast-paced, high-responsibility environment and can serve as a trusted partner to a dynamic and visionary executive.

You’ll be the CEO’s right hand — managing schedules, overseeing critical tasks, handling sensitive communications, researching complex topics, and keeping projects (and people) on track. The right candidate is business-minded, exceptionally organized, discreet, and solution-oriented — someone who doesn't accept “no” and always finds a way forward.

Job Skills:

• Highly organized with strong research, reporting, and problem-solving skills
• Technically savvy with a strong command of Excel, modern software, and AI tools
• Adaptable, confident, and composed in high-pressure situations
• Comfortable navigating a team of long-standing senior leaders with professionalism and grace
• Discreet, trustworthy, and able to manage confidential information with care
• Business-minded, budget-conscious, and a strong communicator
• Someone who sees around corners, anticipates needs, and is ready to grow with the CEO’s vision

What You'll Do:

• Serve as a strategic and administrative partner to the CEO
• Attend and take notes for project meetings; distribute follow-ups
• Research, implement, and train others on new software tools
• Manage GoDaddy email accounts and troubleshoot account issues
• Research and obtain various licensing, permits, and insurance
• Coordinate travel and housing logistics for out-of-town project crews
• Assist with payroll time reviews and budget oversight
• Manage Zoom, Microsoft Teams, and digital communications
• Support CEO with reminders, scheduling, and priorities
• Communicate with vendors and partners on behalf of the CEO
• Stay up-to-date with the latest AI and tech tools
• Be available for occasional after-hours or weekend support

What You Bring:

• 3 years in an Executive Assistant or similar support role
• Strong proficiency in Excel and cloud-based tools (Google Suite, Microsoft Office)
• Ability to manage multiple priorities and meet deadlines
• High level of discretion, professionalism, and confidentiality
• Willingness to travel occasionally as needed
• Ability to learn and teach new systems confidently
• Leadership without ego; a supportive and proactive attitude
• Excellent written and verbal communication skills

What We Offer:

• Competitive pay (commensurate with experience)
• Company benefits package (health, PTO, and more)
• Opportunity to grow alongside an experienced executive team
• A respectful, family-oriented company culture with long-term employees
• A fast-paced environment where your contributions matter daily

Ready to Become Indispensable?

This isn’t just a job — it’s an opportunity to become a key part of a trusted leadership team. If you’re ready to bring order to complexity, solutions to problems, and confidence to leadership — we want to meet you.

Apply now and take the first step toward a career where your excellence is appreciated, and your potential is limitless.

REQUIREMENTS

• Candidate able to pass criminal background check.
• Candidate able to pass drug test.
• Candidate able to travel occasionally.

IET Systems, is a System Integrator based in Mobile, AL specializing in the design and construction of perimeter security solutions for military bases, port facilities, data centers, prisons, industrial facilities, and other customers that require a crash-rated or high-security perimeter.