What are the responsibilities and job description for the Senior Executive Administrative Assistant position at Onora Group?
Our client is an enterprise-sized healthcare organization. They are seeking a Senior Executive Administrative Assistant for one of their executives. In this role, you will play a pivotal part in helping the executive.
RESPONSIBILITIES :
- Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
- Assists others with scheduling and travel, as requested
- Schedules meetings (internal / external to the organization), conference calls, teleconferences, and webinars as requested
- Maintains Outlook calendars and email as assigned
- Prepares reports for company activities as required
- Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed
- Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested
- Maintains a master list of current personnel supporting the Group as assigned. Communicate changes to corporate personnel responsible for managing these lists
- Coordinates and schedules activities for outside Board affiliations
- Answers phones and screens phone calls, assists and directs callers, and takes messages
- Maintains schedule of use of conference rooms
- Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery
- Orders supplies as requested
- Flexible in supporting any office projects needing extra attention due to specific deadlines
- Assists other administrative support staff in projects and cross-coverage if needed
REQUIREMENTS :
ADDITIONAL :
This role is onsite 5 days a week in Nashville, TN from 8 AM to 5 PM. The dress code is formal. Our client offers a very generous benefits package.