What are the responsibilities and job description for the Project Coordinator Data Center Construction position at OnQGlobal Inc?
Description
General Duties
- Provide administrative and functional support to Owners Reps and Project Controls staff as authorized by the client’s Program Managers
- As directed, liaise with general or prime contractor’s cost controller and site based project manager to set up Potential Change Order (PCO) log and process
- Review/analyze the Contractor’s PCO log
- Review changes with on-site project manager and/or owner’s representative
- Assess requirements for Contractor review – Full or Basic and allocate to remote resource if required (refer to Matrix for thresholds);Categorize reason for change with onsite project manager and/or owner’s representative
- Determine funding source allocation within project tools
- Attend weekly review meeting with general contractor and project manager
- Verify Update Dashboard accuracy and ensure updates are completed; update project controls data center capital cost benchmarks;
- Identify and log PCOs as it informs the Final Forecasted Cost (FFC)
- Liaise with general contractor’s cost controller and owner’s representative to ensure the Owner Change Order / Contractor Change Order process is being followed
- Review and help maintain PCO log
Review with on-site project manager as required;
- Assess requirement for additional cost estimating support – full or basic and allocate to remote resource if required providing all necessary
- Issue out comments to general contractor and project manager
- Coordinate Change Order reviews and approvals; Close out Change Orders as required
- Attend weekly review meeting with general contractor and project manager
- Upload dashboard
- Update benchmarks
Onboarding Coordination & Support.
Assist with vendor onboarding:
- Input and monitor onboarding data collection in client's system
- Administration of client-required onboarding documentation
- Track progress all client requirement for onboarding
- Issue Day One reporting instructions to new site resources
- Verify that all client-required data has been input in the client's tracking system
- Issue Day One reporting instructions to new site resources
Change Order Processing Support.
Change order validation and support as needed. These services are to include:
- Schedule validation
- Math checking
- Alternative identification and evaluation
Cost Reporting and Forecasting Support.
- Support the regular cost reporting, budget management, tracking project change, risk identification and contingency management;
- Support cash flow generation, tracking and forecasting
- Coordination with the scheduling team to ensure project construction manager/general contractors (‘CM/GCs”) are providing appropriate project schedule estimates
- Support estimation and tracking of owner costs across all Project Sites
- Support the Total Cost of Ownership ("TCO”) analysis
- Work with GM/GCs to produce monthly reporting to required quality
- Add information to internal benchmarking and estimating databases
- Provide support to Project Managers for costs meetings, OAC meetings and as requested by the client from time to time.
Other responsibilities may also include:
- Assisting in establishing a client's requirements and undertaking feasibility studies
- Analyzing outcomes and writing detailed progress reports
Project Coordination:
- Assist Project Managers with project organization which will include:
- Setting up shared folders.
- Ensuring folders and documents are appropriately shared with the necessary individuals.
- Monitoring sharing settings and auditing for security.
- Scheduling project meetings.
- Assisting the Project Managers with reporting and documentation to include:
- Taking meeting minutes and distributing to the project team.
- Monitor action items for status and closure.
- Assist with the punch list walk scheduling and monitor punch list status.
- Assisting with creating and updating management presentations and project reporting.
- Reviewing project submittals and RFI’s as requested to keep work moving forward.
- Reach out to internal teams as needed to coordinate next steps, discussions, approvals, meetings, etc.
Contract Work
- Review construction contracts for formatting, standardization, and accuracy.
- Work with legal to have contracts reviewed, approved, and executed for signature.
Document Control
- Prepare drawings for page turns.
- Assist with coordination of as-builts.
- Work with document control to check out/check in drawings for engineering/architectural partners.
Safety:
- Assist with planning for site safety celebrations in collaboration with our site General Contractor.
- Coordinate safety walks with the site General Contractor, site safety, and DCS team.
- Work with the general contractor to review and validate safety reporting and man hour reporting.
- Submit monthly safety metrics to management.
Additional Responsibilities:
- Review and approve photos taken on site to protect intellectual property.
- Manage/create site access requests for operational space and construction.
- Manage/assist with the on-boarding of site contractors. This includes the onboarding process, issuance of badges, management of access, and removal or renewal at the time of expiration.
- Coordinate visitors coming to the site (directions, orientation scheduling).
- Assist with project team appreciation gift orders and distribution.
- Order office supplies.
- Work with kitchen staff to re-stock the kitchenette.
Salary : $75,000 - $80,000