Payroll Administrator

Position Overview:
The Payroll Administrator will be responsible for processing payroll for all employees across multiple states, ensuring compliance with federal, state, and local regulations. This role involves calculating wages, deductions, and payroll liabilities, managing employee data, and responding to payroll inquiries. The ideal candidate will have a strong understanding of payroll processes, tax regulations, and multi-state payroll requirements.

Key Responsibilities:

• Payroll Processing:
  • Process weekly payroll for all employees, ensuring accuracy and timeliness.
  • Calculate employee wages, overtime, bonuses, and deductions.
  • Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
  • Ensure compliance with federal, state, and local payroll regulations to include federal wage requirements.
  • Maintain, process, and update 401k enrollment and participation along with and employer match.
  • Ensure proper transfer of funds, compliance and reporting related to  retirement plan.
  • Maintain and update employee payroll records, including new hires, terminations, and changes to pay rates.
  • Performs other duties as assigned.

• Payroll Liabilities:
  • Calculate and process payroll taxes, including federal, state, and local taxes across multiple states.
  • Prepare and submit payroll tax filings, such as quarterly and annual tax returns.
  • Manage garnishments, deductions, and other payroll-related liabilities.
• Compliance & Reporting:
  • Stay up to date with changes in payroll laws and regulations.
  • Prepare and distribute payroll reports to management, including payroll summaries and variance reports.
  • Assist with audits by providing necessary payroll information and documentation.
• Employee Support:
  • Address and resolve payroll-related inquiries from employees.
  • Provide guidance to employees on payroll policies and procedures.
  • Collaborate with HR to ensure accuracy in employee data and benefits integration.
• Systems & Process Improvement:
  • Utilize payroll software and systems to process payroll efficiently, including QuickBooks, Procore and HRMS software.
  • Identify opportunities for process improvements and implement best practices in payroll administration.
  • Ensure data integrity and confidentiality in all payroll processes.

Qualifications:

• Minimum of 3-5 years of experience in payroll processing, preferably in a multi-state environment with at least six months of experience in construction preferred.
• Strong knowledge of payroll laws and regulations, including multi-state payroll processing.
• Proficiency in payroll software (e.g., QuickBooks) and Microsoft Office Suite, particularly Excel.
• Complete Procore Financial Training (to be completed within 60 days of hire).
• High level of accuracy, attention to detail, and ability to meet deadlines.
• Excellent communication and problem-solving skills.

Working Conditions:
This position operates in a professional office environment.