Office Manager and Special Projects Coordinator

At Onspring, the Office Manager and Special Projects Coordinator is the Swiss army knife of the organization. The person in this role collaborates with all Onspring employees and is integral to building and maintaining the culture at Onspring. The Office Manager and Special Projects Coordinator will have a wide range of responsibilities through leadership and/or support of nearly all of our internal events, initiatives, and projects.

Responsibilities:

• Work with leaders to plan, coordinate, and run all internal meetings. This includes:
  • Creating and managing the agendas
  • Managing all communications
  • Planning and ordering meals/food for meetings
  • Finding, booking, and managing any offsite meeting locations
  • Managing set up and take down for meetings
  • Manage all slides, videos, and presentation materials for meetings
  • Finding and managing all vendor relationships for events
  • Managing any internal event-related budgets
• Support Onsprings Marketing Team in planning and coordinating external GRC Days events.
• Create and maintain procedures for employee use of office spaces and equipment.
• Keeping up the appearance, maintenance, and repair of all internal office spaces, supplies, and equipment. This may involve light cleaning at times as well as coordinating with building maintenance and outside janitorial and repair services.
• Order and organize all Onspring office supplies (e.g. batteries, printer ink/toner, paper, etc.).
• Order and manage all snacks and beverages for Onspring headquarters. This includes consistent monitoring and restocking items when needed.
• Serve on the Employee Experience Committee alongside other Onspring leaders.
• Manage and coordinate all things related to our employee perk/incentive travel program, Destination Onspring (via Inspirato).
• Lead all reception and front desk security tasks. This includes answering the office phone line during business hours, helping visitors to sign in/out at the front desk, and providing visitors with proper credentials for their time in the office.
• Assist members of the Founders Team with travel arrangements, expense reports, and special projects on an as-needed basis.
• Collaborate with internal teams and leaders to plan, create, and distribute an internal newsletter for Onspring employees.
• Help to plan and execute other internal initiatives and special projects (e.g. New Hire Orientation, new hire and holiday gifts, customer holiday cards, etc.).

Required Skills and Experience:

• 2 years of experience managing a fast-paced corporate office environment
• Experience planning and executing meetings for up to 100 people to include managing the agenda, meals, presentations, and communications.
• The ability to collaborate across all levels of leadership, including C-level executives.
• Previous experience managing a wide range of vendor relationships for all in-office needs to include events, maintenance/repairs, security, office supplies, etc.
• Experience managing communication to/from clients and internal team members in a professional and timely manner.
• Experience in creating, documenting, and maintaining processes related to the functions of a corporate office environment.
• The ability to lift up to 45lbs. (ideal, not required)

Personal Attributes and Values:

• Ability to work individually or with a team.
• Attention to detail.
• Self-motivated, responsive, and responsible.
• The ability to solve problems and adapt to any challenge.
• Gold medal winner in organization.

Work Location: On site at Onsprings headquarters located in Overland Park, KS.

About Onspring:

Onspring was founded in 2010 with a simple idea: To empower businesspeople to innovate and solve problems for themselves. Fast forward to today, and we've become a leading Governance Risk and Compliance (GRC) SaaS platform used by the largest and most forward-thinking companies in the world. Our people-powered no-code platform offers ready-made products aligning to key GRC programs to automate workflows, collaboration and reporting.

At Onspring, we maintain a dynamic, flexible, and lively workplace. We encourage our team members to share ideas, challenge conventional wisdom, and have fun along the way.

At Onspring, all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws