What are the responsibilities and job description for the Payroll Accountant I position at Ontario International Airport Authority (CA)?
JOB
Want to be a part of something bigger than yourself? To contribute to a team making moves on a global scale? Then you’re invited to join the team that lives the So Cal, So Easy vibe. The phenomenal team works daily to connect people, places and create experiences for the millions of passengers traveling through Southern California’s Ontario International Airport (ONT). ONT is looking for people who think outside of the box, who get excited about the possibilities, and who want to continue paving the way for the fastest growing airport in the U.S. If you want to be a part of a vibrant team making world-class moves, and contribute to shaping the future of this airport, region and industry, then look no further. #ThisisONT. Applications accepted through February 16, 2025. This position requires completion of a Microsoft Excel Competency Assessment. COMPENSATION$36.15 - $40.61 hourly a generous benefits package to include medical, dental, vision and 10% employer paid 401A through VOYA Financial.*Hiring Salary Range: $36.15 - $38.38 hourly(starting salary will be within this range based upon qualifications) SUMMARYAn employee of this class provides professional accounting, administrative, and functional support to Ontario International Airport Authority (OIAA) staff and managers for all aspects of the payroll transaction cycle. Incumbents in this classification report directly to the Sr. Finance Manager. The Payroll Accountant I processes timecards, payments, and reports; reconciles and manages employee payroll information. JOB RESPONSIBILITIESImportant and essential duties may include, but are not limited to the following: Payroll Responsibilities: Reviews, reconciles and processes bi-weekly timecards. Follows-up on noted discrepancies and unusual items.Generates accounting system bi-weekly payroll processes; reviews and reconciles payroll processing results.Prepares bi-weekly payroll disbursements, checks, and direct deposit advices.Prepares payroll tax deposit calculations, generates electronic payroll tax files, and ensures submission to regulatory entities in compliance with requirements.Responsible for the remittance of other third-party payroll related deductions or obligations.Coordinates with and assists Human Resources with payroll setup and maintenance.Acts as liaison between Finance and Human Resources for policy interpretation, FLSA regulations, and leave and disability management.Assists Human Resources with employee or third-party inquiries by providing information and explaining established procedures and policies; prepares and issues routine correspondence to employees and other third-party providers and the public.Prepares quarterly and annual federal and state tax reports, W-2s, and other required regulatory reports.Maintains a schedule of continuing education to stay current with existing federal and state compensation and tax regulatory requirements.Assists Sr. Finance Manager and Human Resources in the creation of policies and procedures related to payroll, deductions, timecards, and PTO.Assists Human Resources with the onboarding of new employees by communicating payroll policies and procedures and helping new employees learn how to submit their time and PTO requests.Responsible for making complex payroll decisions to meet payroll deadlines both in a timely and compliant manner.Responsible for ensuring that the Payroll Workday module is up to date as new technology and features are released. This involves staying up to date on the latest releases, testing new features prior to implementing, and communicating those changes to the Sr. Finance Manager.Generates and distributes payroll reports according to established schedules or requests.Accountant Responsibilities: Reconciles payroll system compensation, employee benefits, and payroll taxes to the general ledger account(s) and investigates and resolves any discrepancy identified. Investigates discrepancies in benefits between employee premiums in Workday to invoices. Communicates results to Human Resources.Understands Generally Accepted Accounting Principles (US GAAP) as it pertains to the conversion of cash-basis payroll records to the accrual basis of accounting and proper general ledger and financial statement presentation.Creates all payroll related ad hoc bank transactions and bank transfers.Prepares monthly journal entries for accrued payroll and accrued paid time off.Prepares various payroll related work papers reconciled to the trial balance for month, quarter, and year-end.Reviews and assists with account coding and allocations according to budget classifications and accounting practices.Assists with year-end audit requests.Assists with special research projects and technical studies.Performs other Finance department work as required. May occasionally be assigned to other duties for training purposes or to meet technological changes or emergencies. PROFILE OF THE IDEAL CANDIDATEPossesses strong written and oral communication skillsPossesses an in-depth knowledge of payroll transaction cycleStrong understanding of, and ability to stay current on, federal, state, and local payroll laws and regulations including tax compliancePossesses the ability to learn, understand and use accounting and office software programsPossesses the ability to learn and understand OIAA programs and operations; to understand, apply, and explain policies and procedural requirements; to read and review documents for accuracyKnowledge of Generally Accepted Accounting Principles (US GAAP)Organizational, verbal and written communication skillsAccuracy, attention to detail, and ability to multi-task.Ability to read, understand and enforce regulatory complianceAbility to make general mathematical calculationsAbility to plan and organize work to meet schedules and timelinesAbility to analyze situations and identify an effective course of action to solve inquiries, problems, and complaintsAbility to demonstrate flexibility, creativity, and sensitivity in response to changing situations and needs; to use initiative and sound judgment within established procedural guidelinesAbility to maintain focus and adapt to frequent interruptions in a fast-paced, customer-oriented environmentAbility to type in excess of forty (40) words per minuteAbility to maintain confidentiality in handling all information and communicationsPossess the ability to interact effectively and respectively with employees, tenants, and the general public in an international aviation environmentAbility to consistently demonstrate the Core Values of OIAA MINIMUM QUALIFICATIONSAny combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position.Bachelor’s degree in Accounting or closely related field and a minimum of two (2) years of experience in payroll transaction processing within an electronic accounting system environment; alternatively candidates with an Associate degree in Accounting or closely related field may be considered if they possess an additional two years of relevant experience, totaling four (4) years.Payroll certification is highly desirableCompetency in Microsoft applications including Word, Excel and Outlook.Advanced knowledge of Excel is highly desirableKnowledge of Workday highly desirable. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Finger dexterity to utilize a keyboard to input information on a computerAbility to lift and carry files and other media weighing up to twenty-five (25) pounds up to approximately 20 feetAbility to access areas owned or leased by OIAA WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Climate controlled office environmentPassenger airline terminals including operations areas not open to the public LICENSES / CERTIFICATIONAbility to pass all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT This is an at-will, exempt position. Only a valid and properly executed employment agreement may alter status as an at-will employee. Verbal contracts are not valid. The employment relationship may be terminated at the will of either party upon notice to the other. As an at-will employee, there would not be an established property interest in continued employment with OIAA. ADDITIONAL INFORMATIONCandidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 6 months but may be extended or abolished based upon the needs of the Ontario International Airport Authority (OIAA).The OIAA encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act and the Fair Employment and Housing Act. Individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process. Applicants with disabilities that affect sensory, manual, or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such a need.The OIAA supports a Drug-Free Workplace. The pre-employment physical may include a drug screen where permitted by law.Successful candidates shall be required to complete a verification form designated by the Department of Homeland Security United States Citizenship and Immigration Services that certifies eligibility for employment in the United States of America.All potential employees are required to pass a fingerprint review and may be required to pass a pre-employment physical examination prior to appointment.Employees are required to successfully complete all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT.The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this posting may be modified or revoked without notice.If applicable, official college transcripts may be required prior to receiving an offer of employment.
Want to be a part of something bigger than yourself? To contribute to a team making moves on a global scale? Then you’re invited to join the team that lives the So Cal, So Easy vibe. The phenomenal team works daily to connect people, places and create experiences for the millions of passengers traveling through Southern California’s Ontario International Airport (ONT). ONT is looking for people who think outside of the box, who get excited about the possibilities, and who want to continue paving the way for the fastest growing airport in the U.S. If you want to be a part of a vibrant team making world-class moves, and contribute to shaping the future of this airport, region and industry, then look no further. #ThisisONT. Applications accepted through February 16, 2025. This position requires completion of a Microsoft Excel Competency Assessment. COMPENSATION$36.15 - $40.61 hourly a generous benefits package to include medical, dental, vision and 10% employer paid 401A through VOYA Financial.*Hiring Salary Range: $36.15 - $38.38 hourly(starting salary will be within this range based upon qualifications) SUMMARYAn employee of this class provides professional accounting, administrative, and functional support to Ontario International Airport Authority (OIAA) staff and managers for all aspects of the payroll transaction cycle. Incumbents in this classification report directly to the Sr. Finance Manager. The Payroll Accountant I processes timecards, payments, and reports; reconciles and manages employee payroll information. JOB RESPONSIBILITIESImportant and essential duties may include, but are not limited to the following: Payroll Responsibilities: Reviews, reconciles and processes bi-weekly timecards. Follows-up on noted discrepancies and unusual items.Generates accounting system bi-weekly payroll processes; reviews and reconciles payroll processing results.Prepares bi-weekly payroll disbursements, checks, and direct deposit advices.Prepares payroll tax deposit calculations, generates electronic payroll tax files, and ensures submission to regulatory entities in compliance with requirements.Responsible for the remittance of other third-party payroll related deductions or obligations.Coordinates with and assists Human Resources with payroll setup and maintenance.Acts as liaison between Finance and Human Resources for policy interpretation, FLSA regulations, and leave and disability management.Assists Human Resources with employee or third-party inquiries by providing information and explaining established procedures and policies; prepares and issues routine correspondence to employees and other third-party providers and the public.Prepares quarterly and annual federal and state tax reports, W-2s, and other required regulatory reports.Maintains a schedule of continuing education to stay current with existing federal and state compensation and tax regulatory requirements.Assists Sr. Finance Manager and Human Resources in the creation of policies and procedures related to payroll, deductions, timecards, and PTO.Assists Human Resources with the onboarding of new employees by communicating payroll policies and procedures and helping new employees learn how to submit their time and PTO requests.Responsible for making complex payroll decisions to meet payroll deadlines both in a timely and compliant manner.Responsible for ensuring that the Payroll Workday module is up to date as new technology and features are released. This involves staying up to date on the latest releases, testing new features prior to implementing, and communicating those changes to the Sr. Finance Manager.Generates and distributes payroll reports according to established schedules or requests.Accountant Responsibilities: Reconciles payroll system compensation, employee benefits, and payroll taxes to the general ledger account(s) and investigates and resolves any discrepancy identified. Investigates discrepancies in benefits between employee premiums in Workday to invoices. Communicates results to Human Resources.Understands Generally Accepted Accounting Principles (US GAAP) as it pertains to the conversion of cash-basis payroll records to the accrual basis of accounting and proper general ledger and financial statement presentation.Creates all payroll related ad hoc bank transactions and bank transfers.Prepares monthly journal entries for accrued payroll and accrued paid time off.Prepares various payroll related work papers reconciled to the trial balance for month, quarter, and year-end.Reviews and assists with account coding and allocations according to budget classifications and accounting practices.Assists with year-end audit requests.Assists with special research projects and technical studies.Performs other Finance department work as required. May occasionally be assigned to other duties for training purposes or to meet technological changes or emergencies. PROFILE OF THE IDEAL CANDIDATEPossesses strong written and oral communication skillsPossesses an in-depth knowledge of payroll transaction cycleStrong understanding of, and ability to stay current on, federal, state, and local payroll laws and regulations including tax compliancePossesses the ability to learn, understand and use accounting and office software programsPossesses the ability to learn and understand OIAA programs and operations; to understand, apply, and explain policies and procedural requirements; to read and review documents for accuracyKnowledge of Generally Accepted Accounting Principles (US GAAP)Organizational, verbal and written communication skillsAccuracy, attention to detail, and ability to multi-task.Ability to read, understand and enforce regulatory complianceAbility to make general mathematical calculationsAbility to plan and organize work to meet schedules and timelinesAbility to analyze situations and identify an effective course of action to solve inquiries, problems, and complaintsAbility to demonstrate flexibility, creativity, and sensitivity in response to changing situations and needs; to use initiative and sound judgment within established procedural guidelinesAbility to maintain focus and adapt to frequent interruptions in a fast-paced, customer-oriented environmentAbility to type in excess of forty (40) words per minuteAbility to maintain confidentiality in handling all information and communicationsPossess the ability to interact effectively and respectively with employees, tenants, and the general public in an international aviation environmentAbility to consistently demonstrate the Core Values of OIAA MINIMUM QUALIFICATIONSAny combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position.Bachelor’s degree in Accounting or closely related field and a minimum of two (2) years of experience in payroll transaction processing within an electronic accounting system environment; alternatively candidates with an Associate degree in Accounting or closely related field may be considered if they possess an additional two years of relevant experience, totaling four (4) years.Payroll certification is highly desirableCompetency in Microsoft applications including Word, Excel and Outlook.Advanced knowledge of Excel is highly desirableKnowledge of Workday highly desirable. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Finger dexterity to utilize a keyboard to input information on a computerAbility to lift and carry files and other media weighing up to twenty-five (25) pounds up to approximately 20 feetAbility to access areas owned or leased by OIAA WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Climate controlled office environmentPassenger airline terminals including operations areas not open to the public LICENSES / CERTIFICATIONAbility to pass all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT This is an at-will, exempt position. Only a valid and properly executed employment agreement may alter status as an at-will employee. Verbal contracts are not valid. The employment relationship may be terminated at the will of either party upon notice to the other. As an at-will employee, there would not be an established property interest in continued employment with OIAA. ADDITIONAL INFORMATIONCandidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 6 months but may be extended or abolished based upon the needs of the Ontario International Airport Authority (OIAA).The OIAA encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act and the Fair Employment and Housing Act. Individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process. Applicants with disabilities that affect sensory, manual, or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such a need.The OIAA supports a Drug-Free Workplace. The pre-employment physical may include a drug screen where permitted by law.Successful candidates shall be required to complete a verification form designated by the Department of Homeland Security United States Citizenship and Immigration Services that certifies eligibility for employment in the United States of America.All potential employees are required to pass a fingerprint review and may be required to pass a pre-employment physical examination prior to appointment.Employees are required to successfully complete all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT.The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this posting may be modified or revoked without notice.If applicable, official college transcripts may be required prior to receiving an offer of employment.
Salary : $36 - $41