Parts Data Coordinator (New)

POSITION Parts Data Coordinator (New)
REPORTS TO: Manager, Inventory and Warehousing
DEPARTMENT: Strategic Procurement
LOCATION: North Bay
REFERENCE: 800-185-25
SALARY: $73,112 - $86,008

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve. We are focused on moving forward with the goal of being a valued leader in transportation. We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:
The Parts Data Specialist will be responsible for data cleansing, manipulation, transformation, and execution of Ontario Northland parts data sets into condensed formats. This role is responsible for performing data cleansing in the legacy system and data construction for the new Hexagon EAM system.

MAJOR DUTIES/ RESPONSIBILITIES:

• Act as supply chain data Subject Matter Expert (SME) contributing knowledge regarding legacy system data, migration approach, and understanding of new system data requirements
• Work with team to develop data mapping from legacy system to new system
• Understand end-to-end data flows and data dependencies
• Analyze data to identify gaps, alert stakeholders about risk, and propose actions to act on the findings
• Work with group managers to help produce, organize and review data analytics, improving operational and management efficiencies
• Perform data migration audit, reconciliation and exception reporting
• Work with data collection team for weekly cadence, status reporting etc
• Consult with ONTC groups to gather input, feedback and ensure needs are met
• Perform audits, counts, location of slow moving inventories
• Develop Standard Operating Procedures, and Job Aids to support maintenance of data, and processes
• Development of the Parts Data Standards, as well as maintain clear and comprehensive documentation of data definitions
• Work with Business Unit subject matter experts to identify additional data collection requirements
• Work closely with Information Technology team for data cleansing and data loads
• Maintain database locations, shared drives and files on our sharepoint site
• Involvement in EAM project meetings, training and outreach related to Data Cleansing activities, processes and applications
• Assist and train stores employees on use of tools, spreadsheets and documents used for data collection or naming conventions

REQUIREMENTS:

• Diploma in Business Management, Office Administration, Data Science and Analytics, Economics or combination of equivalent education and work experience
• 3-5 years of direct Supply Chain work and project experience
• Knowledge of EAM/CMMS (Centralized Maintenance Management Systems), ERP, reporting software products is preferred
• Experience in data cleansing, data construction and data collection
• Experience establishing and monitoring KPI s
• Research, analytical and reasoning skills to assess and prepare a variety of reports
• Knowledgeable in shipping & receiving, warehousing, operating warehousing equipment
• Experience with AS400 system is an asset
• Experience with system migrations considered an asset
• Strong working knowledge of MS Office including Outlook, Word, Excel and PowerPoint
• Proficiency with MS Excel functions and formulas including VLOOKUP, pivot tables, conditional formatting, logic functions and filter/sorting
• Organizational skills; organizing large-volume files/databases and completing inventories
• Experience training employees in a shipping/receiving environment
• Excellent communication skills, self-starter with the ability to take initiative, and keen attention to detail
• Ability to work independently and in a team environment
• Commitment to health & safety

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: February 5, 2025 no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA .
Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.
Les offres d'emploi sont galement disponibles en franais. Visitez notre site Web sur les carrires ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.

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