What are the responsibilities and job description for the Accounts Receivable Manager position at Ontario Refrigeration Service, Inc.?
Accounts Receivable Manager
To be considered for this position, please email your resume to Dana @ontref.com AND call (909) 509-8633 to leave a voicemail for Dana, describing why this position might be right for you.
Do you enjoy working with customers to resolve issues while supervising a high-volume accounts receivable department? – If so, this position is right for you!
Would you like to look forward to getting up to go to work again? Southern California’s premier commercial HVAC provider, seeks a new member for our corporate team in Ontario, CA. Ontario Refrigeration operates from 10 locations in the Western United States, and has a 65 year track record of service excellence.
Job Summary:
The successful candidate will bring strong organizational, analytical, and communication skills, while working closely with the Controller to meet company objectives. As a key member of the Accounting Team this position is responsible for supervising the accounts receivable process which includes ensuring timely payments from our commercial customers, monitoring and tracking payment status, and working with management on legal issues. This position requires strong written and verbal communication skills, and excellent phone skills. Communication with commercial customers to coordinate payments and resolving issues with customers are key responsibilities of this position.
Responsibilities:
- Lead and manage the daily operations of the Accounts Receivable and Collections teams, ensuring timely and accurate processing of receivables.
- Manage AR collection process including contacting difficult customers, investigating circumstances of non-payment, negotiating and resolving conflicts, and expediting payments from customers.
- Oversee cash application, unapplied cash resolutions, and chargeback follow-ups to maintain the integrity of A/R records.
- Review and approve credit memos, adjustments, reconciliations, and write-offs, ensuring all are in line with company policies and procedures.
- Regular interaction with senior management regarding issues and strategies for collections.
- Review Accounts Receivable aging reports on weekly basis and work with A/R team on past due collections
- Responsible for approving and preparing Final Demand letters
- Preparing and attending small claims court for uncollected debt
- Represents the company at creditor’s meetings and bankruptcy proceedings of customers
- Supervise procedures related to use of collateral, lien instruments, UCC-1s filings
- Filing of mechanics liens for jobs that have lien right issues
- Supervision of staff
Knowledge, Skills, and Abilities:
- 10 years of experience in Accounts Receivable with at least 2 years in a supervisory role.
- Strong knowledge of accounting principles and A/R processes, including reconciliations, collections, and cash applications.
- Knowledge of lien laws and small claims
- Proficient with MS Office
- Excellent analytical, problem-solving, and communication skills.
- Ability to thrive under pressure, balancing competing priorities while maintaining high-quality standards.
- Ability to multitask, think strategically, problem solve and collaborate with team members
- Highly motivated and results-focused.
Position is full-time and offers a competitive benefits package including:
- Immediate Medical, dental, and life insurance
- Paid vacation (up to 3 weeks)
- Paid Holidays
- Paid sick time (1 week)
- 401k 30% Match
Company Overview
Ontario Refrigeration is the West's leading provider of commercial HVAC services. With over 60 years of continuous operation, we have 10 offices strategically located to serve California, Arizona, Nevada, Utah, and Texas. With over 300 employees, Ontario Refrigeration is a mid-size company that functions with strong family values and strong work ethic.
We look forward to hearing from you!
To be considered for this position, please email your resume to Dana @ontref.com AND call (909) 509-8633 to leave a voicemail for Dana, describing why this position might be right for you.
Job Type: Full-time
Pay: From $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- supervisory: 2 years (Required)
- Accounts receivable: 10 years (Required)
Work Location: In person
Salary : $80,000
