Project Coordinator/ Administrative Assistant

Description

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations, ensuring efficient communication, and providing exceptional customer service. This position requires strong clerical skills, proficiency in office management, and the ability to multitask effectively in a fast-paced environment.

Summary:

Supports a team with assigned projects and/or any of the following as assigned: correspondence, various administrative tasks, tracking project deliverables, dates and monitoring deadlines; provides regular and timely reports highlighting variances as the arise.

Key Responsibilities:

Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third party management systems

Manage incoming calls and correspondence, directing inquiries to the appropriate personnel

Provide clerical support including data entry, filing, and maintaining organized records

Assist with customer support by addressing client inquiries and resolving issues promptly

Administratively obtain necessary permits and licenses as required for each project

Work closely with Project Manager and Accounting team to ensure project is fully invoiced in a timely manner

Identifies and works to remove barriers to successful completion of the overall project

Provides timely project status updates to the Project Managers

Tracks contracts, purchase orders, submittals and completes project close-out manuals

Creates and distributes correspondence relevant to the team, project or program (internal and external)

Assists with administrative preparation for various meetings

Communicates all issues to management prior to reaching critical status

Develops and maintains accurate and complete files for projects and program; continues to monitor for integrity and completeness

Provides ad hoc reports as requested

Provides additional administrative support as required

Issues vendor POs as needed

Provides support with pulling necessary permits for site work

Various office management functions such as ordering, package shipment, event coordination, office vendor coordination and payment (garbage, utilities, coffee, etc.)

Other duties as assigned

Physical Demands

Employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms

Occasionally required to lift or move up to 25 pounds

Must be able to pass pre-employment screening that includes background and drug testing and participate in random testing program

Position requires working in a professional office atmosphere

Minimum Qualifications:

Experience in wireless, telecommunications, construction and/or public utility is preferred

Proficiency in Microsoft office suite including Word, PowerPoint and Excel

Proficiency in MS Project

Must be detail-oriented

Must have strong organizational, time management and prioritization abilities

Must be a team player and possess excellent communication skills (both oral and written)

Supervisory Requirements:

This position has no supervisory requirements

Position Type and Expected Hours of Work

This is a full time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Error! Hyperlink reference not valid.with some overtime requirements

Travel
Minimal travel requirements are expected for this position

Required Education and Experience
High School Diploma or General Education Degree (GED) is required, Bachelor’s degree preferred

Five to seven years’ experience in wireless, telecommunications, construction and/or public utility is preferred

Additional Eligibility QualificationsNone required for this position.

EEO Statement

Enertech provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, Enertech complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Enertech expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status. Improper interference with the ability of Enertech’s employees to perform their job duties may result in discipline up to and including discharge.

Qualifications