Office Administrator

Overview

The Office Administrator is responsible for overseeing daily office operations, ensuring smooth and efficient functioning of the office environment, and providing administrative support to the CEO and executive team. This role involves managing payroll, office supplies, coordinating meetings, handling office logistics, and assisting with executive team tasks.

Location

Dallas, TX; Corporate Office

Scope

US

Education

Minimum required: High School Diploma or equivalent experience (5 years)

Preferred: Bachelor’s or equivalent experience (5 years)

Span of Control:

Reports to: CEO

Oversight:  This position has no direct reports

Role/ Responsibilities

·          Oversee daily office operations, ensuring a well-maintained, organized, and functional office environment.

·          Manage office supplies, inventory, and office equipment, ensuring timely replenishment and maintenance.

·          Handle multi-state payroll processing for US employees in conjunction with HR, ensuring accuracy and timely payments.

·          Manage and maintain executives’ schedules, organize travel arrangements, and support executives with various administrative tasks.

·          Plan and coordinate executive and team events, including venue selection, catering, and logistics.

·          Assist with preparation of monthly executive expense reports and companywide expense processes.

·          Organize department meetings, take minutes, and follow up with group members on deliverables.

·          Assist in handling employee-related tasks, including coordinating onboarding and office needs for new hires.

·          Prioritize and manage multiple office-related projects and follow through on issues in a timely manner.

·          Maintain confidentiality of corporate information and handle sensitive data appropriately.

Qualifications

Minimum required:

·          5 years of experience in office management or a similar administrative role.

·          Experience managing multi-state payroll and office operations.

·          Expert with MS Office Suite and payroll systems.

·          Experience coordinating travel arrangements (domestic and foreign) and managing event logistics

·          Ability to work independently and manage office-related tasks with discretion.

Teamwork/Leadership/interpersonal Skills:

·          Sense of urgency and positive attitude

·          Dependable, highly organized, and strong attention to detail

·          Flexibility; adaptable to changing business needs, conditions and work responsibilities

·          Strong problem resolution and project management skills

·          Exceptional verbal, written, and communication skills

·          Ability to handle multiple priorities at any given time and consistently meet deadlines

·          Strong interpersonal skills to effectively interface with executives, employees, investors, customers, etc. both inside and outside of the company

·          Professional demeanor

Organizational  Interlocks

This position will work closely with both external and internal stakeholders.

Physical Demands/ Travel required

Work associated with this position is sedentary in nature and performed indoors at a desk either remotely or in an office setting.

Travel for this position is less than 10%.

This position is hybrid in office (3-4 days) and remote (1-2 days).