Accounts Payable Clerk

Job Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The Accounts Payable Assistant role focuses on the transactional and day-to-day processing of accounts payable activities, ensuring accurate and timely processing of invoices and assisting with various administrative tasks in the accounting department.

Duties/Responsibilities:

Maintaining and managing the Accounts Payable inbox by:

Proactively communicating with vendors regarding payment inquiries, discrepancies, and invoice issues.

Printing and organizing invoices as needed.

Data Entry & Invoice Reconciliation including:

Matching invoice to packing slips

Scanning and uploading documents into paperless accounting system

Resolving any discrepancies.

Assisting in reviewing vendor statements and tracking down missing invoices.

Assisting with credit card statement reconciliation via Miter website

Providing tax exempt certificates to vendors when applicable.

Invoice processing includes:

Assisting with daily entry in Paperless

Identifying job number, the general ledger (GL) accounts, or equipment numbers associated with purchases

Routing invoice to the appropriate project manager for approval

Resolving any issues with rejected invoices

Resetting and processing any invoices in need of revisions

Assist with the preparations of payment runs for vendors.

Administrative support including but not limited to:

Receptionist duties such as greeting clients, vendors, and other in-person inquiries.

Ordering supplies

Answering and directing telephone calls to the accounting department and general office personnel.

Required Skills/Abilities:

Excellent verbal and written communication skills.

Proficient in Microsoft Office Suite, including Excel.

Ability to operate related office equipment, such as computers, computer printers, calculator, and copier.

Ability to work independently, prioritize tasks and managing workloads effectively in a fast-paced environment.

Ability to handle multiple tasks simultaneously while meeting deadlines and maintaining a high level of accuracy.

Ability to have a strong focus on accuracy and consistency in entering financial data, reviewing documents, and verifying payment information.

Ability to identify discrepancies in invoices, payments, or statements and take appropriate action to resolve them.

Ability to demonstrate integrity in processing payments and handling financial data.

Ability to anticipate work needs and interact professionally with vendors, project managers, and accounting department staff.

Excellent organizational skills and attention to detail.

Education and Experience:

High school diploma or equivalent required; associate or bachelor’s degree in accounting preferred.

At least two (2) years of Accounts payable experience required. AP experience specifically within the construction industry preferred.

Experience with accounting/ERP software required. Experience with construction specific software such as Sage300 or ViewPoint preferred

If you are passionate about finance and possess the skills outlined above, we encourage you to apply for this exciting opportunity to contribute to our financial operations as an Accounts Payable Clerk.

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Experience:

• Accounts payable: 2 years (Required)

Work Location: In person

Salary : $28 - $32