What are the responsibilities and job description for the Administrative Assistant- Finance position at Open Arms Care Corporation?
Position Summary:
The Administrative Assistant/Business Office Clerk is responsible for processing and reconciling accounts, recording transactions, and generating various appropriate reports.
Essential Functions
- Research and verify bills from vendors and see that purchase orders and all necessary approvals are attached.
- Code bills based upon the OAC Chart of Accounts; obtain approval of the Executive Director and mail to the Central Support Office on a timely basis.
- Maintain Purchase orders.
- Maintain check out of charge cards and assist with the collection of receipts.
- Respond to client insurance claims and SSA benefit forms.
- Maintain client information (such as insurance coverage).
- Deposit funds to petty cash and resident accounts as needed.
- Assist with petty cash and client trust funds and report any situations to the Business Services Director if proper purchasing procedures are not being followed.
- At month’s end, gather all information for accruing expenses in the proper month.
- Update informational spreadsheets (utilities/small equipment) every month.
- Serve as the primary backup for front desk tasks.
- Assist in purchasing for the operation.
- Perform other duties as assigned
Education, Training, and Experience
- Must have a High School diploma or equivalent with excellent computer skills.
- Great Plains background preferred.
- Proven administrative and organizational skills with a minimum of 2 years of Accounts Payable experience in a similar role.
- A valid Tennessee driver’s license
- Proven organizational and interpersonal skills; must have proven confidentiality. Ability to work independently, set priorities, and handle multiple tasks with concentration, speed and accuracy to meet deadlines.
- Good oral, written, and interpersonal skills to effectively interact with internal and external customers
- Commitment to providing excellent service to clients; ability to remain calm and courteous when handling difficult requests
- Ability to maintain confidentiality regarding all documents and communications
- Ability to interpret and follow oral documented procedures, instructions, laws and policies
- Ability to project a positive and professional image on behalf of the organization
- Must be an effective team member
- Ability to prioritize and manage time effectively
- Ability to independently make decisions
- Physical environment – ability to lift a minimum of 50 pounds; tasks may include lifting, repositioning, turning, bending, squatting, etc.
Physical Requirements
- Repetitive hand movements; tasks may include but are not limited to, long periods of typing or writing, light lifting, bending, squatting, etc.
- Ability to sit or stand for long periods of time.
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
Open Arms Care Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender identity, sexual orientation, or genetics.
