What are the responsibilities and job description for the Finance and Systems Manager position at OPEN DOORS INC?
Summary
The Finance and Systems Manager will join Open Doors team to manage daily financial management/bookkeeping tasks, reporting and systems management duties. The position will be vital in ensuring an effective administration of the area’s trusted low-barrier shelter and drop-in center.
The position will join a well-rounded team of leaders and work closely with various internal and external stakeholders. Since 2007, Open Doors had served as Harrisonburg and Rockingham County’s only low-barrier provider, and is dedicated to serving all with dignity, compassion, and kindness.
Duties
Finance:
● Record donations
● Collaborate with Development Director to send quarterly/annual acknowledgements
● Responsible for completing monthly reconciliations; works with Treasurer and Accountant
● Collaborate with Executive Director and Finance Committee to prepare annual budget
● Monitors compliance with internal financial management policies and approved budget
● Responsible for all account receivables and payables
● Holistically monitors financial performance of organization
● Collaborate with Executive Director and Development Director on organizational calendar
Systems:
● Responsible for a variety of data entry tasks
● Manages organization’s case management system
● Manages organization’s development software (Little Green Light and Givebutter)
● Serves as organizations Homeless Management Information System (HMIS) administrator
● Assist with training team members and volunteers on system function and troubleshooting
Data & Reporting:
● Complete contractual and grant reporting requirements
● Assist with internal monitoring and evaluation projects
● Provide Executive Director with reports as requested
Other Responsibilities
● Manage organizational mail
● Assist Executive Director with procurement tasks as necessary
● Assist Executive Director with ensuring compliance with best practices and law
Board Relations
● Serves as staff liaison to Finance Committee
● Attends monthly board meeting as necessary
● Assist with leadership on-call rotation (typically one night per week)
Skills & Qualifications
- 1 – 2 years in reporting and data management required
- 1 – 2 years in financial management required
- 1 – 2 years in project management preferred
- Bachelor’s in business, public administration, finance or related field preferred
- Attention to detail
- Ability to manage multiple projects
- Experience with QuickBooks, LGL, Givebutter, and Microsoft Suite preferred
Job Type: Full-time
Pay: $43,000.00 - $45,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Physical Setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
- On call
Ability to Relocate:
- Harrisonburg, VA: Relocate before starting work (Required)
Work Location: In person
Salary : $43,000 - $45,000
