What are the responsibilities and job description for the Data Entry Coordinator position at Open Health Care Clinic?
Job Purpose:
The Data Entry Coordinator performs high volume data entry work. Work involves entering, verifying, researching, coding, correcting, or retrieving information for program services from source documents and/or computer system with a high level of accuracy.
Essential Job Functions including, but not limited to:
- Satisfies Core Competencies
- Accepts responsibility for ensuring that performance meets the standards of the professional, ethical and relevant legislated requirements.
- Adheres to the grant and programmatic guidelines and all departmental and relevant agency policies and procedures.
- Data Collection/Entry
- Collect data, conduct data entry, and prepare monthly program statistics.
- Maintain accurate and complete client records, testing,
referrals, and outreach performance as defined by evidence-based models, local/state/federal entities, and the department.
- Enter client data into existing data base systems.
- Input services into appropriate software system. Verify that data is entered accurately.
- Testing, Counseling and Referrals
- Provide HIV/STD Counseling, Testing and Referrals to at-risk populations utilizing program testing procedures.
- Provide specialized HIV/STD prevention education and develops individualized risk reduction plan with client.
- Provides follow-up services for testing recipients in the form of post-test counseling, disclosure of test results and refers as appropriate.
- Act as a resource to provide clients to other health and social supportive services as needed.
- Assist individuals in linkage to HIV primary medical care and other support services. Verify that services were accessed post-referral.
- Communicate effectively with clients for appointments and follow-up on referrals.
- Maintain accurate and current process, procedural, and program, and inventory logs of specific testing activities, health materials, condoms/lube, Temperature log, Test Results, and testing controls.
- Conduct scientific based prevention education sessions with clients receiving testing services
- Assist with recruitment for prevention and health services
- Other Duties
- Receiving and scanning of program related documents for inclusion in the appropriate system
- Participate in outreach services to target population; this includes preparation and distribution of educational, promotional and recruitment materials.
- Maintain client confidentiality and comply with all federal and state health information privacy laws.
- Participate in ongoing quality improvement objectives.
- Register patients into Electronic Health Record when attending outreach and testing events.
- Reporting and Program/Staff Development
- Attend all mandatory meetings and trainings assigned by supervisor.
- Collaborates with team members and leadership in writing/reviewing program and departmental policies and procedures as needed.
Required Education:
- High school diploma or equivalent required.
- Associate degree in related field preferred.
Skills, Licensure and Knowledge Requirements:
- One-year experience performing data entry (preferred)
- Knowledgeable in use of Excel
- Ability to navigate between multiple systems to collect, export, and enter various forms of private and confidential data
Physical Demands:
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach.
- Specific vision abilities required by this job include close vision requirements due to computer work.
- Light to moderate lifting is required.
Work Environment:
The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
- Ability to work in a confined area.
- Ability to sit at a computer terminal for an extended period.
Travel or Special Requirements:
Driving during the workday as well as local or out of state travel may be required to perform job duties.
