Church Administrator

JOB SUMMARY

The Church Administrator supports the church’s vision and mission by managing systems and tasks related to administration, church ministries, and facilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

●       Create and utilize systems and procedures to help clergy, staff, and laity work together to achieve ministry goals.

●       Manage reception by welcoming guests, answering the door and phone, and providing assistance in a friendly manner, and/or scheduling volunteers to manage reception.

●       Assist ministry teams in creating and implementing church policies.

●       Manage building access with Ring doorbell, door scheduler, and key-card system.

●       Ensure membership records are updated, accurate, and easily accessible to appropriate personnel through Realm.

●       Maintain confidential information and materials and ensure data integrity.

●       Manage church files and reporting systems and maintain accurate ministry metrics for records.

●       File appropriate denominational reports bi-annually.

●       Create, edit, print, and prepare documents including worship bulletins, funeral bulletins, newsletters, flyers, forms, etc.

●       Maintain office equipment and supplies.

●       Maintain lease agreements with parties that are leasing space from the church.

●       Act as staff liaison and attend meetings of Trustees and Finance committees.

●       Liaise between Trustees, United Methodist Annual Conference, insurance companies, vendors, and contractors.

●       Maintain the churchwide calendar and manage space usage needs.

●       Supervise facilities staff.

●       Assist with current bookkeeping processes and work with associated parties to help develop additional plans/goals related to bookkeeping and human resources systems.

●       Liaise with the South Carolina Conference, OHUMC Treasurer/Finance Committee, OHUMC SPRC, and other laity currently assisting with bookkeeping as sustainable plans for the future are established.

●       Perform other related duties as assigned.

REQUIRED KNOWLEDGE AND SKILLS

●       Extensive knowledge in Office 365 (Word, Publisher, Excel, and PowerPoint)

●       Proficiency with Adobe Suite, Canva, or other professional editing software.

●       Exceptional communication skills, both oral and written.

●       Strong organizational skills.

●       Professional demeanor, a team-oriented, collaborative, and engaging attitude.

●       Prioritize and manage planned and spontaneous-arising responsibilities, and to multitask when needed.

●       Ability to tactfully handle stressful and difficult situations, while maintaining confidentiality.

●       Strong ethical standards; ability to create trust and integrity with coworkers and community.

REQUIRED EDUCATION AND EXPERIENCE

●       Associate degree or higher.

●       Minimum 2 years of business management experience.

●       Experience with editing software and social media content creation.