What are the responsibilities and job description for the Office Assistant position at Open Lending?
Office Assistant
We are seeking a dedicated and detail-oriented Office Assistant to support our daily operations and contribute to a productive, organized, and collaborative work environment. Reporting directly to the Senior Executive Assistant, this role encompasses a wide range of responsibilities, including administrative support, facilities coordination, and vendor management, all aimed at ensuring the smooth operation of our office.
At our company, we pride ourselves on fostering a supportive, inclusive, and innovative workplace culture. Known for its enviable environment, our culture emphasizes collaboration, personal growth, work-life balance, and respect for diverse perspectives. Joining our team means becoming part of a community that values your contributions and invests in your success.
Responsibilities
- Prepare and manage documents, including binding, laminating, and coordinating shipments.
- Serve as the primary point of contact for meal deliveries, ensuring timely and accurate service.
- Manage office supply inventory, including ordering, tracking stock levels, and organizing supplies.
- Maintain breakroom area, ensuring cleanliness, proper stocking, and vendor coordination.
- Coordinate catering and logistics for meetings and company events.
- Welcome and assist visitors, providing a professional and hospitable experience.
- Oversee workstation management.
- Act as the liaison for office maintenance, construction, and relocation projects.
- Ensure office equipment, including printers, is operational and maintained.
- Troubleshoot technical issues and schedule preventative maintenance as needed.
Qualifications and Attributes
- Minimum of 1 year in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Excellent verbal and written communication skills.
- Proven ability to maintain confidentiality and anticipate office needs proactively.
- Exceptional interpersonal skills with the ability to build positive relationships across all levels.
- Customer service-oriented mindset with a friendly and approachable demeanor.
- Adaptability and flexibility to handle shifting priorities and deadlines.
- High emotional intelligence with the ability to remain calm under pressure.
- Proactive problem-solving abilities and strong attention to detail.
- Self-motivated, dependable, and capable of working independently or collaboratively.
- Positive attitude and a willingness to go above and beyond to support the team.
- Associates degree preferred.
Additional Requirements
- Ability to lift up to 50 pounds.
- Reliable transportation for local errands (mileage reimbursed).
- Availability during standard business hours.
- Valid driver’s license required.
Benefits
We offer a casual and fun work environment with a competitive compensation package. Part-time employees are eligible to participate in the company’s 401k plan.
If you are a proactive problem-solver with a passion for creating organized and efficient workspaces, we encourage you to apply and become a key member of our team.
