Event Coordinator

The Company:

Czarnowski is one of the four studios of the Czarnowski Collective. It combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm, and educate consumers. It’s been over 75 years since we opened our doors, but we’re still not resting on our reputation or accolades. We’re wondering “what if...” anticipating what’s next and embracing our role within the Czarnowski Collective as forward-thinkers for forward-thinking brands.  

Joining the Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers, and makers…and we’re searching for more of the same to join the ranks.

The Purpose:

As an Event Coordinator you will be joining an industry-leading team that provides the highest quality event logistics, hospitality, and live event production services for a Fortune 100 automotive client.  You should be able to function independently and collaborate within a small cross-functional team (60% group) and be able to embrace the passionate, professional, interactive, and fun culture that Czarnowski fosters. Uniquely positioned within our client’s offices in New Jersey, you will provide on-going day-to-day support direct to our client team.

The Job:

In this unique role, you will support both the Czarnowski Account Team and our client partner. Supporting the day-to-day responsibilities associated with 15 internal and external events annually. This role will primarily support corporate communications and media focused initiatives.

• Client Services: Engage in regular, two-way communication with clients to determine event needs, propose solutions, offer support as needed.
• Partner and Supplier Relationship Management: Act as a center-point between client, and internal teams to provide direction and drive successful event planning and execution with all partners and vendors.
• Meeting Coordination: Support client with internal and external meeting preparation. Emphasis on meeting scheduling, organizing agendas, presentation management and creation (as needed), meeting moderation and post meeting follow-ups.
• Timeline Discipline: Develop, maintain, and actively manage event specific timelines including on-site specifications documents.
• Event Execution and Production:
  • Under the direction of our client partner, provide support and coordinator over event execution.
  • Coordinate with internal Czarnowski stakeholders to inform event layout, creative, collateral, and overall guest experience.
  • Act as a representative of the account team during site visits, client meetings, and event execution.
  • Understand clients’ business model and processes to effectively drive program-oriented solutions.
• Support Senior Account Director and Account Executive with miscellaneous projects or duties at the request of clients.

The Person:

• Understand, enforce and improve various processes and procedures.
• Strong written and verbal communication and presentation skills.
• Ability to work on multiple projects at the same time, prioritize and multi-task.
• Ability to work under pressure and within deadlines.
• Ability to show initiative and take over responsibility.
• Bachelor’s degree in business administration, marketing or equivalent.
• 3 years of event experience preferred.
• Strong knowledge and skillset working with MS Office Tools (Word, Outlook, PowerPoint, Excel, Teams.
• Ability to lift up to 50 pounds of office material.
• Willingness and ability to travel (25-35%) and work extended hours as necessary.

What we offer:

• Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date
• 401K matching with no vesting period (you are fully vested as of day 1)
• Generous Paid Time Off (PTO)
• Paid Holidays
• Collaborative Work Environment

Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity, curiosity, innovation and imagination.
• We are humble and respectful.
• We act with honesty and integrity.
• We empower and trust one another.
• We embrace individuality and an entrepreneurial spirit.
• We champion initiatives that bolster diversity, equity and inclusion.
• We prioritize safe, ethical and sustainable business practices.
• We foster a culture of meritocracy - rewarding skills and abilities, instead of influence.
• We always deliver.
• We don’t take ourselves too seriously.

Through several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept difference – we honor, nurture, and celebrate it! All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don’t discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.