Program Operations Associate

Program Operations Associate. New York. Posting Date: 05/04/2023. Deadline: 05/18/2023 As a Program Operations Associate you will: Work closely with colleagues on various administrative and operational tasks and projects; Support the grant making process, communicate with grantees on the proposal submission process, assist with grant record preparation and ensure efficient flow of grants processing, payments, reporting and other related processes Serve as knowledge base for OSF policies and procedures and assist staff with understanding, operationalizing, and adhering to relevant policies and guidelines Process and oversee progress of consultant contracts Provide initial reviews for concept notes, proposals, and grantee reports Assist with data collection and monitoring, knowledge management, materials preparation, developing templates and other tools for program’s purposes Support senior staff in the OSUN unit with regular engagement with grantees Assist with meetings and events planning and managing related travel, logistics, and budgets. Take on other discrete or time-bound projects as needed What we are looking for: • 3-5 years of experience supporting operations, preferably in civil society, philanthropic organizations or universities • Strong administrative and organizational skills • Quick learner who is enthusiastic about operations and administrative work and will seek to enrich their knowledge and skill set through in-house trainings and professional development opportunities • Strong attention to detail, ability to handle multiple tasks at once with a high degree of autonomy and self-motivation • Experience working with budgets, database management and materials preparation. • Experience with organizing meetings and events, including logistics and liaising with vendors • Good judgment, decision-making ability, and discretion, especially regarding the handling of sensitive and confidential information • Excellent written and spoken communication skills • Ability to build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization • Professional or personal experience with international and cross-cultural contexts • Savviness with technology, including video conference systems, online collaboration tools, secure digital communication, and Microsoft Office Suite. What we offer: Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts. Top-notch benefits and perks designed for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more. A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world. See what a day in the like of an Open Society colleague is like. PS: https://www.opensocietyfoundations.org/employment/profiles/giselle-kasim If this sounds like the position you have been looking for, please submit your cover letter and CV; we look forward to learning more about you. Competitive rates of pay apply. Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities. The Open Society Foundations work to build inclusive and vibrant democracies whose governments are accountable to their citizens. We are a global network of foundations committed to local knowledge and national expertise. Active in more than 120 countries, Open Society is the world’s largest private funder of independent groups working for justice, democratic governance, and human rights. In addition to making grants to organizations and individuals, we engage in policy advocacy, legal advocacy and litigation, program-related investing, and public communications, as well as providing direct assistance to governments. The Open Society Foundations are the global philanthropies of George Soros, who, as chair, plays an active role in the work of the Foundations. If you need assistance or disability related accommodations in order to submit a job application, please contact us at: Recruitment Team Open Society Foundations 224 West 57th Street New York, NY 10019 phone: 1-212-548-0600 email: recruiting@opensocietyfoundations.org

Salary : $70,200 - $88,900