What are the responsibilities and job description for the Remote - Leaves & Accommodations Administrator-1 position at Open Systems Inc.?
Leaves & Accommodations Administrator-1
10 Months Contract (Possible extension or conversion)
4-day Work week – 11 hours day -Monday – Thursday (10 hours a day)-1 hour lunch.
Sparks NV 89434 (100% Remote, Must be comfortable to work in PST timezone)
Candidate must be onsite for the first week for orientation – Panasonic will cover travel and accommodation costs.
Job Summary
As a Leaves of Absence and Accommodation Administrator at PENA, you will provide critical administrative support to the Leaves & Accommodations (L&A) team. This role involves handling sensitive information, coordinating leave requests, and ensuring compliance with company policies and legal requirements. The ideal candidate will have strong organizational skills, experience with HR systems like Workday, and the ability to manage multiple tasks efficiently.
Essential Duties And Responsibilities
Open Systems Inc. (OSI) was founded in 1994 to provide information technology solutions and staffing services to large and mid-size companies across the U.S. Our corporate office is located at 6495 Shiloh Road, Ste 310 Alpharetta, GA 30005. We provide a full range of staffing services including contract, contract-to-hire, and direct hire solutions. Our technical recruiting experts are experienced in technical screening, candidate sourcing, and behavioral interviewing techniques. They focus on providing candidates who match your technical requirements and fit seamlessly into your company culture.
Contact Open Systems, Inc. anytime by website, phone or email. We look forward to hearing from you!!
10 Months Contract (Possible extension or conversion)
4-day Work week – 11 hours day -Monday – Thursday (10 hours a day)-1 hour lunch.
Sparks NV 89434 (100% Remote, Must be comfortable to work in PST timezone)
Candidate must be onsite for the first week for orientation – Panasonic will cover travel and accommodation costs.
Job Summary
As a Leaves of Absence and Accommodation Administrator at PENA, you will provide critical administrative support to the Leaves & Accommodations (L&A) team. This role involves handling sensitive information, coordinating leave requests, and ensuring compliance with company policies and legal requirements. The ideal candidate will have strong organizational skills, experience with HR systems like Workday, and the ability to manage multiple tasks efficiently.
Essential Duties And Responsibilities
- Email Management: Monitor the PENA inbox, categorizing and forwarding emails related to Lincoln, Hartford, and Workers' Compensation to appropriate L&A team members.
- Report Handling: Retrieve and review reports from Lincoln and Workday to update the L&A employee (EE) tracker for both intermittent and continuous leaves, as well as workplace accommodations.
- Data Updates: Regularly update leave types and durations in Workday and manage related entries.
- Communication Coordination: Review PIVOT (on-site clinic) emails and distribute them to relevant team members.
- Research and Cross-Referencing: Assist the L&A and HR teams by researching and cross-referencing data for intermittent leave entries.
- Project Assistance: Participate in various HR projects as assigned by the manager.
- High school diploma or equivalent required.
- Some college education preferred.
- Proven experience as an HR Coordinator, Administrative Assistant, or Data Clerk, particularly in handling confidential and sensitive information. At least, four (4) years of experience in this area is required.
- Familiarity with HR databases and HR Information Systems (HRIS), preferably Workday.
- Strong experience with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Skills: o Excellent organizational and time management skills. o Strong problem-solving skills and attention to detail. o Ability to work independently and as part of a team, fostering strong interdepartmental relationships. o Excellent verbal and written communication skills. o Critical thinking capabilities. o Ethical practice and global & cultural awareness. o Candidates who are fluent in Spanish are preferred. Schedule: - Preferred schedule is Monday through Friday, from Noon to 8 PM. Flexibility to work a partial weekend if necessary. Note on Office Work & Protective Equipment The incumbent will be expected to be onsite an average of four days a week. Adherence to PPE guidelines including safety shoes, gloves, safety glasses, and face masks will be mandatory depending on the specific requirements of the task. Application Instructions: Interested candidates should submit a resume and a cover letter outlining their qualifications and experience relative to the position’s requirements. This position offers a competitive salary, comprehensive benefits, and opportunities for professional growth within a dynamic and supportive environment.
Open Systems Inc. (OSI) was founded in 1994 to provide information technology solutions and staffing services to large and mid-size companies across the U.S. Our corporate office is located at 6495 Shiloh Road, Ste 310 Alpharetta, GA 30005. We provide a full range of staffing services including contract, contract-to-hire, and direct hire solutions. Our technical recruiting experts are experienced in technical screening, candidate sourcing, and behavioral interviewing techniques. They focus on providing candidates who match your technical requirements and fit seamlessly into your company culture.
Contact Open Systems, Inc. anytime by website, phone or email. We look forward to hearing from you!!
