What are the responsibilities and job description for the Executive Assistant position at Open Systems Technologies ?
A financial firm is looking for an Executive Assistant (Bilingual) to join their team in New York, NY.
Pay : $45-48 / hr
Bilingual Spanish fluency is a must.
The position will be onsite in office 5 days / week Looking for an L3 Personal assistant with at least 5 years of experience and to be bilingual Hours are 10am to 6pm Ideally looking for someone with experience in Banking / Financial Services Industry Executive Assistant Responsibilities :
Performs complete administrative secretarial functions for the top executives & team Handles highly confidential matters, working with top level executives in work situations Interprets and adapts guidelines, practices and policies Completes scheduling of meetings as requested by executive and other department members Prepares correspondence and management presentation materials, answers telephones, and performs other administrative duties as assigned Assists the executive with planning, scheduling and organizing the affairs of the department Assembles and submits relevant data from files, etc. Compiles statistics and information, sets up reports and / or presentations as directed, using all necessary software Maintains a calendar of appointments, meetings etc. Coordinates travel and hotel reservations Screens telephone calls, mail and visitors Answers questions, furnishes information or redirects requests as appropriate to assist in supervisor's time commitments Exercises discretion concerning schedule changes, changing priorities and meeting interruptions Telephone relief for others in the area as necessary Gmail is a plus as we are on Gmail not Outlook Experience in Concur Bilingual Spanish fluency is a must (Spanish fluency is a must - communication with Spain & Latin America) Reception Desk Responsibilities :
Calendar Management, (Gmail is a plus) Serves visitors by greeting, welcoming, and directing them appropriately Notifies company personnel of visitor arrival Maintains security and telecommunications system Informs visitors by answering or referring inquiries Directs visitors by maintaining employee and department directories Maintains security by following procedures, monitoring logbooks, and issuing visitor access Keeps a safe and clean reception area by complying with procedures, rules, and regulations Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
Salary : $45 - $48
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