What are the responsibilities and job description for the Administrative Business Partner, People position at OpenAI?
About the Team
Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.
Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.
About the Role :
We seek a proactive, friendly, and meticulous Administrative Business Partner to join our Executive Operations team. You will support complex calendar / schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.
This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.
In this role, you will :
Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.
Process and manage expense reports, ensuring timely submission and adherence to company policies.
Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.
Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.
You might thrive in this role if you :
3-4 years of administrative experience in a fast-paced environment.
Proven track record of managing internal meetings, scheduling, and conflict resolution.
Experience in managing travel arrangements, including flight / transportation and lodging.
Proficient in Google Suite for calendaring and communication.
Exceptional organizational skills and attention to detail.
Strong communication and interpersonal skills.
Salary : $58 - $70
