What are the responsibilities and job description for the Executive Assistant position at OpenGov Inc.?
OpenGov is the leader in AI-enabled software for cities, counties, state agencies, and special districts. With a mission to power more effective and accountable government, OpenGov serves 2,000 communities across the United States. OpenGov is built exclusively for the unique asset management, permitting and licensing, procurement and contract management, tax and revenue, budgeting and planning, and financial management needs of the public sector. The OpenGov platform empowers organizations to operate more efficiently, adapt to change, and strengthen public trust.
Learn more or request a demo at opengov.com
Job Summary
We are seeking a highly skilled Executive Assistant to provide strategic and operational support to the R&D Organization reporting directly to the Chief Product Officer (CPO). This role requires a proactive and detail-oriented professional who thrives in a fast-paced, cross-functional environment. The ideal candidate will be responsible for managing executive priorities, facilitating communication across departments, and ensuring the smooth execution of key business initiatives.
The Executive Assistant will play a critical role in enhancing productivity, streamlining operations, and supporting strategic decision-making. This is an exciting opportunity for a high-performing EA who is adept at handling complex tasks, maintaining confidentiality, and leveraging AI-driven tools to improve efficiency.
Responsibilities
Email & Calendar Management
Daily calendar management, including proactive adjustments for changing priorities.Inbox triage and email drafting/responding.Prepare agendas and take detailed notes during key meetings, ensuring action items are well-documented and followed through.Ensure the CPO and R&D leaders have all necessary briefing materials before meetings.Manage complex scheduling across multiple time zones, prioritizing business needs and executive availability.Travel planning (domestic and international) with detailed itineraries.Utilize AI tools to assist with scheduling automation, meeting transcription, and summarization.
Project & Task Coordination
Requirements and Preferred Experience
A Mission That Matters.
At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it’s the core of our democracy.
Opportunity to Innovate
The next great wave of innovation is unfolding with AI, and it will impact everything—from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We’ve touched 2,000 communities so far, and we’re just getting started.
A Team of Passionate, Driven People
This isn’t your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800 employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Buenos Aires, Chicago, Dubuque, Plano, and Pune.
A Place to Make Your Mark
We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within.
Benefits That Work For You
Enjoy an award-winning workplace with the benefits to match, including:
Learn more or request a demo at opengov.com
Job Summary
We are seeking a highly skilled Executive Assistant to provide strategic and operational support to the R&D Organization reporting directly to the Chief Product Officer (CPO). This role requires a proactive and detail-oriented professional who thrives in a fast-paced, cross-functional environment. The ideal candidate will be responsible for managing executive priorities, facilitating communication across departments, and ensuring the smooth execution of key business initiatives.
The Executive Assistant will play a critical role in enhancing productivity, streamlining operations, and supporting strategic decision-making. This is an exciting opportunity for a high-performing EA who is adept at handling complex tasks, maintaining confidentiality, and leveraging AI-driven tools to improve efficiency.
Responsibilities
Email & Calendar Management
Daily calendar management, including proactive adjustments for changing priorities.Inbox triage and email drafting/responding.Prepare agendas and take detailed notes during key meetings, ensuring action items are well-documented and followed through.Ensure the CPO and R&D leaders have all necessary briefing materials before meetings.Manage complex scheduling across multiple time zones, prioritizing business needs and executive availability.Travel planning (domestic and international) with detailed itineraries.Utilize AI tools to assist with scheduling automation, meeting transcription, and summarization.
Project & Task Coordination
- Track key product and engineering initiatives to ensure deadlines and milestones are met.
- Assist in organizing and coordinating R&D projects to drive business impact.
- Maintain and update action items for the CPO and R&D leaders, ensuring accountability and timely execution.
- Serve as a liaison within the R&D organization, supporting communication between Product and Engineering teams.
- Coordinate logistics for leadership team meetings, town halls, and offsite events.
- Travel planning (domestic and international) with detailed itineraries.
- Manage confidential files, contracts, and documents related to the R&D organization.Organize and maintain key reports, roadmaps, and product documentation.Assist in the preparation of board and executive presentations.
- Utilize AI tools to enhance productivity (e.g., scheduling automation, AI-driven meeting transcription or summarization, and workflow optimization).
- Stay informed on emerging AI and automation trends to improve administrative and operational efficiencies.
Requirements and Preferred Experience
- 5 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior executives in a fast-paced environment.
- Proven ability to support C-suite executives with confidentiality, discretion, and professionalism.
- Strong project management skills with experience coordinating executive priorities.Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
- Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar), Microsoft Office, and productivity tools.
- Experience working with AI-powered automation tools to enhance efficiency.
- Exceptional written and verbal communication skills, with the ability to craft executive-level materials.
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
- Experience in SaaS, Technology, or a high-growth startup environment.
- Familiarity with project management tools.Understanding of product development and engineering processes to support the CPO and R&D leaders effectively.
A Mission That Matters.
At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it’s the core of our democracy.
Opportunity to Innovate
The next great wave of innovation is unfolding with AI, and it will impact everything—from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We’ve touched 2,000 communities so far, and we’re just getting started.
A Team of Passionate, Driven People
This isn’t your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800 employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Buenos Aires, Chicago, Dubuque, Plano, and Pune.
A Place to Make Your Mark
We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within.
Benefits That Work For You
Enjoy an award-winning workplace with the benefits to match, including:
- Comprehensive healthcare options for individuals and families.
- Flexible vacation policy and paid company holidays
- 401(k) with company match
- Paid parental leave, wellness stipends, and HSA contributions
- Professional development and growth opportunities
- A collaborative office environment with weekly catered lunches
