Facilities Manager

We are looking for a Facilities Manager to join our team! If you have facilities building knowledge, experience with hands-on equipment maintenance and repair and experience managing a small team, we encourage you to apply!

We offer a rewarding work environment with great benefits! Operation Kindness is a non-profit animal welfare organization in Texas. We operate a lifesaving animal shelter and programs to assist people and pets.

The schedule is Monday-Friday

Please see below for more details about the role.
REPORTING RELATIONSHIP: Reports to the Senior Manager of Facilities & IT

POSITION OVERVIEW: The Facilities Manager maintains and oversees the grounds, physical buildings, equipment, mechanical, electrical, and HVAC systems to ensure that a workspace is safe and functional. Their duties include coordinating renovations and building updates, negotiating contracts with service providers, inspecting facilities to meet safety regulations. This role also oversees purchasing for the shelter as well as managing utilities. It manages budget and capital expenditure projects.

POSITION RESPONSIBILITIES:

The Facilities Manager performs maintenance, safety, and management tasks that promote a clean and safe working environment for the building’s employees, including:

Performs routine maintenance on facilities equipment and making repairs as needed.

Delegates cleaning, janitorial and maintenance tasks to team members.

Monitors the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces.

Schedules routine inspections and emergency repairs with outside vendors.

Ensures proper security measures for the workplace, including security cameras, access control, building access, etc.

Maintains day-to-day operations of facilities, such as delegating or completing maintenance orders.

Creates reports on maintenance, repairs, safety and other occurrences for managers and other relevant staff.

Prepares facilities for changing weather conditions.

Collaborates with upper management on budgeting for facility’s needs and utilities.

Maintains maintenance records and SOP’s.

Coordinates and manages moves, adds, and change activities for staff throughout the shelter.

Oversees purchasing & receiving for Operation Kindness via Purchasing Coordinator.

Manages vendor relationships and trains vendors on work order and billing procedures.

Main and initial contact for any issues, requests, or improvements for shelter.

Create maintenance contracts and oversee performance of the same.

Establishes best practice standards including developing policies, procedures, and workflows.

Maintains uninterrupted operations by coordinating provision and backup of supplied utilities.

Maintains Service Ticket Request, Preventative Maintenance, and Purchase Order systems

Supervisory Responsibilities

Provides formal supervision to individual employees with single function or operational area (currently a team of 4).

Recommends staff recruitment, selection, promotion, advancement, corrective action, and termination.

General Responsibilities

Reports suspicion of animal abuse or neglect to any Manager or above immediately.

Reports any unsafe working conditions to any Manager or above immediately.

Maintains client, donor, volunteer, and staff confidentiality at all times.

Follows SOPs and other safety regulations at all times.

Completes all necessary and requested training in a timely manner in accordance with shelter policy.

Attends staff meetings.

Participates in shelter events as requested by Supervisor.

Performs other duties as requested or assigned.

POSITION REQUIREMENTS:

Minimum of 5 years maintenance experience.

Minimum of 2 years supervisory or management experience in facilities management, property management, or related field preferred.

Knowledge of relevant health, safety, and environmental regulations.

Strong organizational and analytical skills.

Reasoning skills – able to comprehend, analyze and interpret complex documents.

Ability to analyze and solve problems effectively.

Proficient in Microsoft Office Suite (Word, Excel, etc.), Outlook, and internet navigation.

Strong knowledge of building systems, including HVAC, electrical, plumbing, and safety protocols.

Working knowledge of leases, contracts, and related documents.

Must have knowledge of various mechanical, electrical, and plumbing (MEP) systems.

Ability to read and interpret blueprints.

Personal Requirements

Feels and expresses a genuine liking for animals and for working in an animal care environment.

Supports Operation Kindness’s mission and understands how it is organized and functions as a non-profit organization.

Is able to work equally well with staff members, clients, and volunteers.

Is able to relate well to persons with varied backgrounds and beliefs.

Has a positive attitude; is open to new ideas.

Physical Effort: Position requires lifting materials weighting up to 40 lbs.; Position also requires sitting or standing for extended periods of time.

Working Conditions: May be exposed to unpleasant odors, noises, and animal feces, May be exposed to bites, scratches, and animal diseases.

Compensation

Position is regular, full-time and salary, exempt.

Compensation varies depending on experience.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as required by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

I acknowledge that I have received and read my current job description, and I agree to comply with such job descriptions and practices as a condition of my employment. I acknowledge that this job description supersedes all other job descriptions.

Job Type: Full-time

Pay: From $68,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Weekends as needed

Work Location: In person

Salary : $68,000