Charter School Director of Operations

We are an agency interviewing candidates for two positions: a Director of Operations position at a charter school in the Bronx. We are seeking candidates with past Director of Operations experience. The following is a list of responsibilities for this role:

Student Records

• Supervise Administrative Assistants
• Maintains and updates student information using state, district and school database
• Ensures that student information is accurate and filed as required by state law
• Coordinates academic data entry by teachers for report cards
• Manages/tracks attendance and lateness of students

Student Enrollment

• Manages student recruitment process, including outreach and tours for parents
• Ensures student enrollment is at the correct student count
• Maintains student waiting list according to state law, receives and organizes applications
• Ensures new student lottery is run in compliance with law, works with office manager to document that process is followed by impartial party (auditor, board member)
• Work closely with other schools on the transfer of credit and related issues for students coming from or returning to those schools

Food Services

• Manages school nutrition program, including staff and vendor, for breakfast, lunch and/or snack, as applicable
• Ensures that parents complete forms to determine price of meals, free, reduced or full price
• Communicates meal cost percentages to business leader for inclusion in appropriate funding streams – Title 1, E-Rate
• Ensures and tracks meal distribution
• Coordinates with Principal to ensure adequate staff coverage of cafeteria
• Reports meal counts for reimbursement by appropriate State authorities
• Ensures compliance with Department of Health food service standards
• Coordinates Field-trips with teachers, parents and makes applicable arrangements for meals (brown bag lunches)

Transportation

• Manages student transportation by bus and other modes, for arrival, dismissal and field trips
• Coordinates process of late passes and any other authorized student movement within building

Facilities

• Coordinate school safety and facility inspection
• Facilities coordination, e.g. cafeteria, nurse, security and custodian
• Manage lease/purchase negotiations, maintenance and renovations
• Maintain system to address facility needs – lighting, repairs, emergency cleanup, etc.
• Set up employee mail boxes, room signs, hallway passes and emergency exits
• Manages move of school within or out of building, in collaboration with business manager, technology expert and administrative staff
• Supports long-term planning for use of permanent facility
• Schedules and logs fire drills in accordance with laws
• Collaborate with Principal to plan school safety and emergency planning, including facility inspection
• Manages aspects of facilities such as, lease/purchase negotiations, maintenance and renovations

Scheduling and Planning

• Schedules and coordinates coverage/substitutes, tracks sick leave, vacation and personal days and notifies Business managers and staff members to be docked
• Manages volunteers and temporary staff members; supports contingency planning for long-term (succession planning) with Business Manager
• Administers weekly staff communication for new information and upcoming events; maintains school calendar

School Programs

• Manages After School Program
• Coordinates field trips with teachers & parents and makes applicable arrangements for meals
• Coordinates sales of uniforms and school t-shirts
• Administers annual parent survey and attempts highest completion rate as possible, compiles statistics and files all surveys
• Distributes weekly memos to parents from school leader

Professional Development /Personal Growth

• Keep current with educational literature, ideas and practices
• Participate with Executive Director in developing and meeting the goals of an individualized professional development plan
• Attend professional development activities designed to enhance and/or strengthen knowledge, skills and attitudes that promote student learning

Classroom Culture

• Create positive, achievement-oriented and structured learning environment with high "joy-factor" so that students are excited about and invested in their academic excellence
• Set and reinforce clear expectations and routines that are aligned with the school's overall vision
• Discuss, celebrate, and reinforce character skills
• Embrace and use school culture systems
• Design classroom space to reinforce school values and culture with obvious, posted examples of outstanding academics and character

Minimum Experience and Qualifications

• Bachelor's Degree
• 2 years experience as an effective Director of Operations in a Charter School setting.
• Use of student information systems to report, track and monitor enrollment, attendance and ensure compliance and funding (e.g. ATS, PowerSchool)
• Familiarity with purchasing, procuring and inventorying a broad range of materials and resources.
• Assessing, vetting and engaging a variety of vendors (cleaning, food services, etc.)
• Comfort utilizing technology to communicate, track and organize work and information (e.g. Google Suite, documents, spreadsheets)
• Excellent interpersonal and communication skills
• Great time and task management; an ability to prioritize, manage multiple obligations and initiatives and follow through
• Strong systems-thinker, a capacity to envision, plan, and implement new/revised protocols and practices that streamline or improve school operations functions
• Ability to thrive in a fast-paced, results-oriented environment; flexible, able to work autonomously as well as on a team and to take direction as needed
• Strong attention to detail; able to develop and maintain organizational and documentation systems
• Strong analysis, negotiation and problem-solving skills
• A deep sense of ownership and responsibility
• The ability and commitment to lead and inspire a team that will ensure the health, safety and learning of all students and staff
• May assume other tasks and responsibilities as assigned by his/her/their designee

Job Type: Full-time

Pay: $95,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $95,000 - $120,000