Logistics Administrative Assistant

Logistics Administrative Assistant – Elk Grove Village, IL
$45,000-$55,000 Annually Plus Health, Vision, Dental, PTO, 401(k)

Join a dynamic and fast-paced team at the forefront of global innovation. We are an international distributor specializing in cutting-edge AI-powered technology, serving clients across multiple industries and continents. As a Logistics Administrative Assistant, you will play a critical role in supporting our logistics operations, ensuring seamless coordination of international shipments, maintaining accurate records, and facilitating communication between suppliers, warehouses, and internal departments. This position is ideal for someone who thrives in a detail-oriented environment, enjoys working with global partners, and is passionate about supporting the flow of advanced technology around the world.

Responsibilities:

• Provides high-level administrative support to upper management which includes creating PowerPoint presentations.
• Assists the logistics department with sample preparation, detailed product information, and timely client follow-up to drive customer satisfaction and business growth.
• Respond promptly to logistics-related inquiries from clients and partners, ensuring clear communication and professional handling of shipment tracking, delivery timelines, and order issues.
• Manages end-to-end order processing, including data entry, fulfillment tracking, and status updates, ensuring compliance with internal logistics protocols and customer requirements.
• Reviews and verifies expense reports for accuracy and submits them to the Finance Department for timely processing.
• Supports the invoicing process by preparing and submitting accurate billing information.
• Produces comprehensive monthly sales reports and delivers additional analytics requested by Sales Representatives and Managers.
• Coordinate and manage the scheduling of meetings, conferences, and departmental activities, ensuring seamless organization and efficient use of time.
• Accurately file and input data into the CRM system, ensuring information is organized, up-to-date, and easily accessible.

Requirements:

• A bachelor’s degree is required for this position.
• Advanced proficiency in Microsoft Office, with a strong focus on Word, Excel, and PowerPoint is required.
• 1 year or more of corporate office experience is preferred.
• Exceptional written and verbal communication skills, with the ability to convey information clearly and professionally.
• Highly organized and detail-oriented, capable of managing multiple priorities with precision.
• Adaptable and resilient, thriving in dynamic, fast-paced environments while maintaining high-quality standards.